GE Consultation/Communication

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May 8, 2024

Our Rights Being Reduced!

Posted by gleneira under Councillor Performance, GE Consultation/Communication, GE Council Meeting(s), GE Governance
[5] Comments 

Glen Eira clearly makes up its own rules as it goes along, regardless of whether or not these rules are in accordance with its adopted policies and governance rules and which are still current. Recent meetings provide us with conclusive evidence of these machinations.  We refer to public participation and written questions to council.

Public Participation

Out of nowhere we are now being informed that residents in the public participation section of a council meeting have only 3 minutes in which to address council. Also, that the time allotted will be no longer than 15 minutes. Why? When was this decision made? And by whom? Most importantly, this new ‘law/policy’ is NOT IN ACCORD with the existing (2020) policy that clearly states at clause B(15) –

Members of the public addressing the Ordinary council Meeting are permitted to speak for a maximum of five (5) minutes (unless granted an extension of time by the Chairperson)

At last week’s council meeting one resident politely asked if he could have a 15 second extension. This was refused by Cade. Please listen carefully to this audio –

Neither the current guidelines nor the Local Law state the duration of public participation or the public question sections. Yet throughout most of this year we are told that they will last 15 minutes only. It’s important to note that the so called ‘guidelines’ which determine procedures have NOT BEEN AMENDED at the time of writing.

Public Questions

When compared to other councils we again fall short. Here’s what they do:

Monash – Public question time is limited to 30 minutes, unless otherwise resolved by Council.

Darebin – Public Question Time will not exceed 30 minutes in duration unless extended by resolution of Council through a procedural motion, in which case, it may only be extended for one (1) period of up to 30 minutes.

Merribek – The time provided for questions of Council and community statements will not exceed 30 minutes in duration, unless by resolution of Council, in which case, the time may be extended for one period of up to 30 minutes.

Boroondara – The time allocation of 15 minutes may be extended by resolution of Council.

Hobson’s Bay – Twenty minutes will be allocated in the agenda for Public Question Time. However, the Chairperson may vary the time allocated depending on the business to be considered at the meeting. No resolution of Council is required to extend Public Question Time.

Maribyrnong – Public question time will not exceed 15 minutes in duration unless the Councillors present unanimously agree to the time extension, in which case Public Question Time can be extended for further blocks of 15 minutes.

We certainly accept that when a contentious issue arises, there may be numerous residents who wish to address council meetings or submit a public question. Given the length of some agendas, it may therefore not be possible to allow everyone to speak or to answer all the public questions. But we would also argue, that if an issue is so contentious and/or divisive, that it has caused a massive public response, then the onus is on council to provide as much time as possible for councillors to listen to their constituents. Councillors must be provided with the right to extend both public participation times and public question times. Otherwise the perception remains that all council is doing is attempting to limit as much as possible resident voices.

All of the above is important because the draft governance rules and the associated policies are now out for public consultation. They basically seek to legally cement what has been happening this year, and hence are unacceptable.

Unlike other councils, Glen Eira’s governance rules in regard to public participation and public questions are basically bereft of important detail. What becomes the ruling factor are the so called ‘policies’. Whilst neighbouring councils itemise all aspects and procedures, Glen Eira relies primarily on the policies. Why? We believe that this action is designed to side-step the need for public consultation which a formal amendment requires as part of Local Law procedures. It also allows council to tinker repeatedly with these policies as they see fit. This is not sound governance and certainly not in the public interest.

The latest drafts for public participation and for public questions specify a 15 minute time limit. They do not provide any time duration for a resident addressing council in the public participation format. Everything is left open to the ‘discretion’ of the Chairperson (ie mayor). Nor are we told whether residents must be present in chamber for their question to be read out and answered as stipulated in the 2020 changes.

These above points are important because council has always operated on the principle that if it isn’t in the ‘rules’ then we don’t have to do it! Or conversely, because it isn’t in the rules, we can do it! One should expect that something as important as governance rules be spelt out to the nth degree. Not only do these new proposed rules represent a deterioration in governance at Glen Eira, they also further sideline councillors and residents.   

 

May 1, 2024

Snowed Under!

Posted by gleneira under Councillor Performance, GE Consultation/Communication, GE Council Meeting(s), GE Governance
[6] Comments 

We have to question what is really happening with consultation in Glen Eira. Residents and councillors are literally snowed under with a plethora of current consultations. After tonight’s council meeting there will be seven issues that are currently open for input/submissions. Very soon, another 2 important planning items will be added – the Bentleigh and Elsternwick structure plans.

Questions abound! Why so many, why now, and how vital are they all at this point in time? And most importantly, what impact does a deluge of consultations have on community feedback and on councillors themselves? Was it really necessary that we now have a consultation on gambling, or even the economic plan? Considering that the budget will be discussed tonight, then surely this should precede an ‘economic plan’ so that the budget would set the parameters.

It is asking a lot for residents to partake in any meaningful manner on these consultations. Admittedly, not every issue will be of concern to all residents. Some may be interested in the annual budget, and not in gambling policy. People will pick and choose and decide if they have the time and energy to provide feedback. Glen Eira will of course continue the rhetoric that it cares about consultation and consults regularly. Over the years however, feedback on many of these consultations have been extremely poor – apart from the really contentious issues such as the Inkerman bike path, or the Queen’s Avenue cycling path. Yet, council has never really investigated why there has been a low feedback rate, and nor have they come up with any answers.

If there is simply apathy, then it is incumbent on council to explore why. Could it possibly be that once bitten twice shy?  When people have taken the time to provide feedback and then discover that nothing they have said has been responded to or even listed in summary reports they give up and believe that council simply doesn’t listen or act upon their suggestions? This would be enough to put anyone off from trying again! A truly responsive council is one that monitors and investigates the results of all its consultations. We don’t believe this is happening in Glen Eira!

 We have long advocated for the following to occur:

  • A short succinct summary of proposals that don’t require residents to plough through hundreds of pages (mostly of spin) prior to submitting their feedback
  • Surveys that are deliberately open ended instead of question upon question that is geared to garner the required response.
  • The involvement of councillors and the consultation committee in vetting questions and processes prior to consultation

In the next month or so residents and councillors will be confronted with up to 9 consultations occurring simultaneously. That is nothing but a recipe for disaster! But is this what council really wants?

 

February 25, 2024

Tree Protection: The Need For Full Transparency

Posted by gleneira under Councillor Performance, GE Consultation/Communication, GE Council Meeting(s), GE Governance, GE Service Performance
[8] Comments 

Council is proposing a new Local Law designed to protect not only SIGNIFICANT trees, but also canopy trees on private property which qualify under height and width criteria. This is certainly an improvement and should protect more existing trees. However, how many existing canopy trees will actually be covered by the proposal(s) depends to a large extent on how well the upcoming Local Law is written and what is its true intent. What also needs to be considered is to what extent all decisions will be fully transparent and who will make these decisions. Will it be left entirely in the hands of officers, or will councillors have the final say as in numerous other councils on which permit applications are granted or refused?

The officer’s report includes the following paragraphs on this last point:

The above is very ambiguous. We are told that officers will presumably undertake the initial assessment when there has been a permit application, and this is fair enough. The final paragraph however clearly states that there will be an ‘internal review process’ but only for those applicants who have requested a review. Thus, if a permit has been granted, then there is no need for a review! Officer’s will have made the decision and that’s the end of it with no councillor involvement, or no objection rights by anyone it would seem.

The paragraph continues that a report will be prepared but this is dependent on whether or not the applicant has chosen to seek a review as stated previously. What remains unclear is whether the officer report will also cover applications that have been granted a permit ‘internally’ and whether the tabled report is there simply for ‘noting’ or for councillors to make actual decisions? Even with the existing significant Tree register local law, councillors are sidelined and all decisions are made by officers. There is therefore no transparency and no accountability for decision making. We suspect that the proposed new law will be the same. Surely the onus on council is to clear up any ambiguity  and to ensure residents that trees will be fully protected.

There are other issues with the proposals as well. Here is our take on these:

Clause 2(b)of the proposed Local Law states that a permit is required to prune or direct, authorise or allow to be pruned a Classified Tree or a Canopy. But we then get the ‘exemption’ that this clause does not apply if Council is notified within five (5) working days of the commencement of the pruning.

 This may sound quite innocuous, but it has major repercussions. Why the 5 days grace? Most pruning would be concluded well within 5 days. If an applicant then calls council and says ‘I’ve pruned my tree’ what evidence exists that the pruning was in accordance with the 10% maximum reduction of canopy allowed? What evidence do we have that the branches were less than 10cm in width?

Bayside, by contrast, has processes that would ensure the pruning is done legally. They insist on:

  • Photos taken BEFORE and AFTER
  • That the work be done by a qualified arborist
  • That the arborist has to sign off by certifying the work done.

NONE of the above applies in Glen Eira!!! This leaves a huge loop hole that can easily be taken advantage of.

Compounding the problem we then get this additional clause regarding pruning:

Subclause (2)(b) does not apply to pruning, which is carried out to the following specifications—

(a) up to a maximum of 10% of the Classified Tree’s or Canopy Tree’s total volume within 12 calendar Months

We assume that this means there can be numerous episodes of lopping throughout a 12 month period. But given that no permit is required we again lack evidence that only 10% has been lopped? Nor are we told whether or not each lopping requires council to be notified – even within the 5 day period.

One other change to the current Local Law is also worth commenting upon. Please read the following carefully:

Questions abound. Consider this scenario – No permit has been applied for. A neighbour complains to council  that a large canopy tree is being removed next door. According to the current Local Law, the property could be entered by a council officer and inspected. With the proposed new law, this could only happen if the owner of the tree has ALREADY APPLIED FOR A PERMIT. If he/she hasn’t, then they the new law does not provide them with the power to investigate and potentially call a halt to the tree removal!

CONCLUSION

Whilst these proposed changes are definitely an improvement and an attempt to protect our existing canopy trees, they simply do not go far enough. We fully accept that there may be situations where a tree presents a major health risk due to storms, etc and should be lopped/removed in the name of safety. But, there are far too many loopholes in the proposed new law that can be exploited. All that is required is that clauses such as Bayside and other councils have is included and that the essential role of monitoring evaluations occurs by councillors. What role councillors will play needs to be spelt out clearly. This has not been done.

Leaving everything in the hands of officers does not engender full transparency and accountability in decision making. Bayside for example also publishes on a regular basis a list of permits granted for the removal of trees. There is nothing in this proposed law which will ensure that decisions on whether to refuse or grant a permit will ultimately be made in the full council chamber so that all residents can see and listen to the evidence.

ONE FINAL POINT. All of the above of course is dependent on whether a planning permit for the site has been granted. The permit could and often does include permission to remove existing trees. Given that planning permits are largely decided by officers and that at least 15 objections are required before the application can go to council, this again places enormous power in the hands of officers.

 

January 31, 2024

Why Genuine Consultation Is Dead In Glen Eira!

Posted by gleneira under Councillor Performance, GE Consultation/Communication, GE Governance, GE Open Space, GE Planning, GE Service Performance, GE Transport
[9] Comments 

Over the past few years more and more residents are feeling aggrieved at the bogus consultation methodologies that this council trots out. Here is a summary of what is wrong with the entire process –

  • Survey questions are designed to elicit the required response. They are either totally irrelevant to the core issue or are simply vague and nothing more than motherhood statements. We are not told who designs these questions but more importantly whether they are first road tested with councillors and the community consultation committee. The latter group remains nothing but a public relations enterprise given that they have no real input into design or decision making of surveys or issues.
  • Public forums are also carefully manipulated and engineered. Half of the time officers present their  (positive) take on an issue and little time is left for resident queries and comments. Secondly the chat function is often turned off so that participants can’t communicate with each other and again recordings of the forums seldom are available to review. The latest forum on the Queen’s Avenue trees is the perfect example with council stating that they can’t release the video because of LXRP ‘requirements’ and conversely the LXRP stating that it is council’s forum and hence up to their discretion.
  • Consultation summaries are anything but accurate representations of what was stated. Often residents have to be satisfied with a sprinkling of what participants said instead of being able to read in full everything that everyone stated. FOI requests are met with sheer nonsense such as releasing all commentary would be an impingement on council resources and take time away from their other business. When the survey responses are anonymous and collected in a single file the excuse of a drain on council resources is sheer bunkum!
  • Often residents find themselves having to plough through hundreds upon hundreds of pages in order to get to the crux of the matter. Council refuses to provide short summaries of the major issues so that residents can know exactly what is at stake.
  • Meetings with officers are generally a waste of time. They trot out all the positives but neglect any negatives. Furthermore the times set aside for such activities are mostly during the day – hardly suitable for people who work, or have small children.

So how can all this be fixed? Here are some suggestions that we’ve made in the past –

  • Ensure that survey questions are reviewed by both councillors and the community consultation committee before anything goes public. Avoid generalities, closed questions, motherhood statements. Provide a short, succinct summary that addresses all the pros and cons of the matter. For major issues a Discussion paper is vital.
  • Given that council was quite prepared to release all commentary on its consultations several years ago, the current approach on the most contentious issues such as structure planning and the housing strategy, has been to cover up and hide as much of the negative feedback as possible. This has to change. All comments, emails (redacted to protect privacy) must be available.
  • Major consultations remain at the ‘consult’ level. According to the IAP2 we should surely be at the very least at the ‘involve’ level. Councillors have the power to ensure this occurs.
  • Forums either public or Zoom must include the chat facility so that participants can interact. Secondly the full version must be available for those who missed out. The focus should always be on resident feedback and NOT officer reports.
  • Finally, it is imperative that before residents are asked for their views, all information is provided to them. We have had councillors complaining that they don’t get to see some documentation prior to their voting, or that not sufficient time has been provided for them to digest the data. Residents also need to have all the facts before they commit to providing responses.

All of this is important if the community is to have any faith and confidence in this council. Refusing to implement genuine consultation only serves to foster suspicion and shows how the essential priority of transparency is moribund in Glen Eira.

 

December 30, 2023

What A Year!

Posted by gleneira under GE Consultation/Communication, GE Governance, GE Kindergartens/Childcare, GE Open Space, GE Planning, GE Service Performance, GE Transport
[3] Comments 

With the close of the year just around the corner, we thought we would take a look back at what occurred throughout 2023 and what this reveals about council and its performance.

February 2023

  • A resolution to spend $75,319,095 (EXCLUDING GST) for the Carnegie Swimming Pool redevelopment. That makes it well over $80M. By the time this is built we could be looking close to $90M. We also have huge borrowings and no disclosures as to the interest rate payable, nor whether these rates are variable or if fixed, for what period. One could also question whether we really need another mini GESAC?

March 2023

  • Not for the first time we have councillors complaining about the lack of information and appropriate time to evaluate officer’s reports before being forced to vote on the items. Please listen again – https://gleneira.files.wordpress.com/2023/03/711_0385.mp3
  • Given the declaration of a Climate Emergency and an Urban Forest Strategy, the adopted 2022/23 budget REDUCED the spending on the planting of new trees to $827,000 when in the 2021/22 budget it was $1,350,000!

April 2023

  • The decision to only publish ‘summary reports’ on community consultations when in the past the complete raw data was available reeks of a cover up – especially when the summary reports are vague with a predominance of such terminology as ‘several’, ‘many’ ‘some’. There is the continued failure to ensure that the actual survey questions are of quality and that they have gone through a proper testing process that involves councillors and the Community Consultation Committee.

May 2023

  • An Elsternwick forum of nearly a 100 residents turning up to voice their views on the draft Elsternwick Structure Plan. Result? No recognition or addressing the issues raised.

July 2023

  • Structure Plans that more often than not scrape through on the casting vote of the chair.

August  2023

  • Governance failures galore when Pennicuik was suddenly forced to declare a conflict of interest on the Elsternwick structure plan which meant that the final decision was again decided on the mayor’s casting vote. Several months later however, Pennicuik could vote on the Elsternwick amendment and nothing had changed since the acceptance of the draft structure plan!!! Amazing!!!
  • Miraculously, Glen Eira does have a Notice of Motion. But this was because of a huge stuff up in the writing of their governance rules and had nothing to do with the intent of the original wording. The aim was to prevent councillors from having items put on the agenda. It will be interesting to watch the upcoming version of the local law to see whether they keep trying to silence councillors in this fashion.

September 2023

  • More stuff ups in that the proposed pop-up park in Orrong Crescent was deemed ‘illegal’ since it depended on a road closure which had not been advertised and consultation called for. Ultimately this was abandoned, but how much have all the shenanigans cost?
  • More dubious consultation ‘summaries’ on Bentleigh & Elsternwick that pay scant attention to resident views

October 2023

  • Announcement of the secret meeting that decided on the ‘preliminary’ closure of the early child care centres. Consultation would now follow the decision!!!! Repeated claims about the legitimacy of the decision and the need to abide by the Local Government Act. We could not find anything in this Act which demanded a ‘preliminary’ decision!

December 2023

  • The decision to close the early child care centres for the paltry saving of $500,000 per annum. Plenty of public questions which queried the accuracy of the ‘discussion paper’ and some of the claims made by council.

CONCLUSION

2023 has largely been a disaster for residents. Here’s why –

  • the administration has steam rolled ahead with its agenda of rubber stamping major developments and structure planning that will facilitate more and more high rise – regardless of whether or not these new developments are needed to ensure that council meets the projected population growth.
  • Community views are treated as mere annoyances and basically ignored
  • Lack of transparency in decision making
  • Councillors denied timely access to all fundamental information to inform their decision making
  • No public announcements on whether or not there is progress on increasing tree canopy targets. No statements about cost savings or improved efficiencies.
  • Consultations remain nothing more than exercises in legal requirements with no intention of asking questions that would reveal what residents really think and desire.

Finally, we wish all our readers a healthy and peaceful 2024! Thank you all for your continued support!

 

December 18, 2023

Caulfield Racecourse!

Posted by gleneira under Caulfield Racecourse/C60, GE Consultation/Communication, GE Governance, GE Open Space, GE Planning, GE Service Performance
[3] Comments 

When is ‘land management’ nothing but a euphemism for making money – especially when racing and the Melbourne Racing Club is involved? Both ably supported by government and the racecourse trust.

We have already witnessed the removal of scores of trees, the destruction of heritage sites, and now the latest application for the re-location of the Glasshouse to be immediately opposite residential properties.  We’re also facing the probable relocation of the Melbourne footy club to set up their training at the reserve. All this can only mean the further exclusion of the public on many more days plus the potential for more buildings and decreasing access and open space for residents.

It’s literally a crying shame that instead of trees and lawn areas upon entrance to the reserve we now have a tall, ugly, concrete wall. See the following photos –

Council should be screaming from the top of their lungs. All we get is a grovelling media release –

Statement on Melbourne FC’s Caulfield Racecourse Reserve feasibility study

Glen Eira has the least amount of open space per person in metropolitan Melbourne.

We always look to support creative opportunities to enhance sport and recreation in our community, with our recreation facilities hosting many local clubs including football, netball and soccer.

We recognise a move by Melbourne Football Club to Caulfield Racecourse Reserve has the potential to increase and accelerate investment in sporting infrastructure in the area.

However, we also know that investment from elite sporting clubs has been known to reduce community access in other locations.

The Caulfield Racecourse Reserve is Crown land in the heart of the Caulfield Activity Centre. It has long been identified as a missed opportunity for broad community use.

Any investment by Melbourne FC would need to be balanced with continued access to the Reserve by the broader community, including local sporting clubs, other levels of football, and protected areas for local plants and biodiversity.

We look forward to working with Sport and Recreation Victoria and the Caulfield Racecourse Reserve Trust to ensure that community use and environmental outcomes feature prominently in the future of the Reserve and are given due consideration in Melbourne Football Club’s feasibility study. 

Cr Anne-Marie Cade
Mayor

Worth remembering is that council decided to pay around $300,000 to the trust so that they might have a ‘seat at the table’!!!!! Money certainly NOT WELL SPENT judging on outcomes thus far. Perhaps council should demand a refund?!!!!!!!!!

 

December 2, 2023

More Sleight Of Hand?

Posted by gleneira under Councillor Performance, GE Consultation/Communication, GE Council Meeting(s), GE Governance, GE Open Space, GE Planning, GE Service Performance, GE Transport
1 Comment 

Not for the first time do we have council handing over full control of planning to the Minister and the Department. We ask readers to carefully compare and consider the following screen dumps. They involve adopted amendments and the resolution to send the amendment to the Minister seeking approval for advertising and formal submissions.

The Whitehorse resolution contains no mention of the Minister or the Department as does the Glen Eira one. One may quibble as to the interpretation of ‘intent’ but giving the Minister the right to change whatever he likes can still fit into ‘intent’ given that this basically means to produce documentation for land use.

Here are a couple of other resolutions from Boroondara and Stonnington. Again, note the absence of mention of Minister and/or department.

So why has Glen Eira resorted to the inclusion of this phrasing when other councils haven’t?  The repercussions can be immense as proven previously with the increased heights for Carnegie and Elsternwick through the interim DDO’s. It also means that residents will not have any future say – it will be fait accompli. Instead of ensuring that what was decided upon remains, this clause simply allows more changes without community input.

 

November 24, 2023

Bentleigh Structure Plan – Feedback Summary

Posted by gleneira under Councillor Performance, GE Consultation/Communication, GE Council Meeting(s), GE Governance, GE Open Space, GE Planning, GE Service Performance, GE Transport
[5] Comments 

Once again a whopping agenda that lumps together some of the most important planning issues that confront the community. These are:

  • Bentleigh Structure Plan community feedback
  • Bentleigh East  Neighbourhood Centre amendment
  • Elsternwick Structure Plan amendment
  • Carnegie Structure Plan amendment

Very little has changed in regard to the Major Activity Centres, especially in relation to heights, and overshadowing. All this despite the fact that the majority of responses were opposed to various recommendations in the structure plans and the mooted DDO’s. Carnegie did not even have community consultation following the abandonment of version one (ie Amendment C184)!!!!!!!

We will deal with each of the above as separate posts beginning with the Bentleigh consultation summary.

Bentleigh Community Feedback ‘summary’

  • There were 106 survey responses, 17 emails and a petition of 221 signatories. Council states that it sent out 4,101 letters to surrounding households. The feedback equates to a pathetic 2.56% response rate for the survey. Why? Are Bentleigh residents so apathetic that they don’t care? Have residents given up on believing that their voices can affect outcomes in Glen Eira? Or is there something drastically wrong with the way in which council communicates its intentions? We have yet to see any analyses EVER of why feedback is so low and what can be done to improve this. It serves council well to simply go through the motions of ‘consultation’ despite the fact that survey after survey has been anything but a genuine attempt to elicit relevant and valid responses.
  • Again, we are not privy to the raw data. No publication of the responses as has happened in the past. Instead we have a ‘doctored’ summary that falls far short of reporting on what was actually said/written.
  • Language used remains a problem. The officer’s report is vague and imprecise with terminology such as ‘mixed responses’, ‘about half’, ‘support for accommodating growth’, ‘some support’, etc. Very little is quantified.
  • The summary report itself is nothing more than a public relations exercise. For example: On ‘retaining character’ we find this conclusion in the report – 55 percent of participants indicated that accommodating growth above the commercial strip was better than doing it in other parts of Bentleigh. Ostensibly this sounds like a majority are in favour, but one must query the value of the question itself. There could very well be support for greater density in the commercial core, but THIS DOES NOT MEAN that respondents are in favour of 8 storeys (discretionary) adjacent to heritage homes. The value of any response and what conclusions might be drawn are 100% dependent on the quality of the questions asked. The online survey as we’ve commented on before was carefully engineered to avoid as much as possible any responses that could be interpreted as ‘negative’ or opposed to the recommendations of the structure plan.  
  • The above criticisms can also be directed to this conclusion – 51% of participants indicated they ‘strongly agreed’ or ‘agreed’ that measures such as height limits and upper-level setbacks for new development would help to retain the character of Centre Road. Of course people want height limits. But we were never asked what those height limits should be!!!!!!!
  • On page 4 of the summary report we are told that 20 percent of participants indicated they would like a building height limit reduction in the centre when asked about retaining character in a growing centre. This sounds like a clear minority in favour of reduced height limits. But this  alleged 20% is only from those individuals who took the option to write something in the text boxes. And again, no question asked what is an appropriate height limit?
  • More concerning is that the above cited 20% does not correlate with what is then presented in the following table:

 We’ve highlighted all those responses which could be seen as pertaining to the issue of height. The totals are far in excess of the previously stated 20%!!!!!! However, without full publication of all the responses then it is not possible to determine whether the 20% is anywhere near accurate or council’s fudging of the responses. Transparency is again the victim in this reporting.

CONCLUSION(S)

Until this council is prepared to undertake genuine consultation that includes full oversight by councillors and the community engagement committee in the drafting of survey questions then residents cannot hope to be participants in anything but a carefully orchestrated farce that fulfils legal requirements and nothing else. Nor can residents have any confidence in the resulting feedback summaries when the raw data is with-held. When council fights so hard to avoid full disclosure one must surely doubt the results.

As stated earlier, there must be a full analyses of why consultation in Glen Eira is such a failure in terms of community feedback. This should start at the first stage of notification to residents – are they provided with enough detail to engage their interest/concern? Are they expected to undertake hours of reading that involves hundreds of pages instead of succinct summaries? And how many residents have simply given up because they don’t believe that anything they put forward will eventuate? This isn’t apathy we believe. It is simply distrust of council and the predetermined nature of all decision making. If residents truly believed that council was ready to listen and act, then we are confident that feedback would quadruple and that residents could actually believe that council was acting on their behalf. Sadly this is not the modus operandi of Glen Eira City Council!

 

November 22, 2023

Boroondara Versus Glen Eira

Posted by gleneira under Councillor Performance, GE Consultation/Communication, GE Governance, GE Open Space, GE Planning, GE Service Performance, GE Transport
[3] Comments 

Earlier this month Boroondara City Council voted in a resolution which basically condemned the flurry of planning changes introduced by the State Government over the past 18 months or so. The vote was a result of a detailed officer report outlining the consequences of these changes and how they would impact the Boroondara community.  In Glen Eira, apart from a bit of fear mongering by some councillors used to justify their voting patterns on activity centres (ie  we would get worse results if the minister calls it in, blah, blah, blah) there has not been one report, analyses, or discussion similar to the Boroondara stance. In all likelihood, residents have no idea of what these changes to the planning system entail, or what they mean for future development.

If councils are truly working for their residents, then it is incumbent on them to provide their communities with the necessary information and to work collaboratively with various community groups in their advocacy roles. None of this has happened in Glen Eira. Why not? Why can’t we have an officer’s report which is out in the open and discussed in council chambers so that everyone knows what this council stands for?

The Boroondara vote can be watched via https://www.youtube.com/watch?v=h4f_0Tab2Ag. It starts at approximately 52 minutes into the webcast.  We’ve also uploaded several pages from the officer’s report. It was lengthy, but the highlighted comments here are important and reveal the primary concerns of Boroondara. Are these shared by Glen Eira? Who knows?

Again, we have a myriad of questions:

  • Have councillors even been briefed on what each new piece of legislation means?
  • Have options been presented to councillors on what can and should be done in response?
  • What communications have taken place between officers and departments? Have councillors been made aware of all such communications? If so, have they seen hard copies of this communication or simply had to rely on officer’s verbal summaries?

Residents deserve heaps better from our council. Or is the truth simply that the Glen Eira administration is fully behind the government’s actions in removing as far as possible all third party objection rights and allowing more and more development?

 

November 1, 2023

Wherefore Art Consistency & Transparency?

Posted by gleneira under Councillor Performance, GE Consultation/Communication, GE Council Meeting(s), GE Governance
[2] Comments 

Lockdowns in Melbourne ended in late 2021. Throughout the past few years council meetings were held in public with residents present in the gallery. During this ‘return to normal’ all public questions asked, irrespective of whether the questioner was present in the gallery or not, were read out, answered, and recorded in the minutes. Yet at the last council meeting without any explanation, council resorted to its ridiculous policy of NOT reading out and answering questions if the resident was not present in the chamber. Nor were the questions recorded in the minutes. Even more bizarre is the fact that previously absent questioners’ names WERE RECORDED IN THE MINUTES. Not for the last meeting!

There are other questionable practices that require explanation. For example: historically, all proposed amendments were noted in the ensuing minutes, whether or not they were seconded and if they were seconded a vote taken as to whether the amendment became the substantive motion. Again, the current minutes from last council meeting fail to record an amendment moved by Zyngier and seconded by Pennicuik. Admittedly minutes are not supposed to be a Hansard recording of what was said. But they do have to record what decisions are made in council meetings and the voting on the issue. So we now have another subtle change in what is recorded without explanation and without reference to long standing previous practice.

A quick perusal of previous and recent minutes reveals that on the following dates council minutes DID record amendments as well as the resulting vote(s) in the minutes. The dates are: 8th  June 2021; 9th August 2022; 8th February 2023 and 28th February 2023.

Council’s approach to its governance rules and the lack of consistency certainly requires examination and explanation. But this is more than a simple case of lack of consistency. It harkens back to the central issue of lack of transparency and questions how well this council acts in accordance with its own policies, practices and legislation.

PS: here’s a couple more examples of what a mess council’s governance rules are – or more precisely, how little that is done is in accordance with the existing policies.

  1. The publishing of agendas. According to the governance rules, agendas will be available on the Friday post noon before every ordinary council meeting. Over the past year or so, agendas have come out either late Wednesday afternoon, Thursday, and even late Friday – well after the supposed 12pm time line.
  2. Public questions. We now have the farcical situation that at every council meeting there has to be a motion to bring forward the public question section nearer the beginning rather than towards the end of the meeting as pronounced in the governance rules.

Surely all that is required is for the Local Law to once and for all enshrine the simply procedures so that public questions are heard at the start of all council meetings and that definitive times are imposed on the publishing of agendas.

The governance rules also need to make it absolutely clear as to what will feature in the minutes and the constraints of word limit, and questioners’ presence in council chambers be removed. As it currently stands some questions are well and truly over 150 words, yet are permitted. Others that might be 156 words are deemed to have exceeded the limit and are not read out. The hallmark of what’s been happening is not only inconsistency, but raises the question of why bother having rules and regulations to begin with if they can so easily be ignored and bypassed when it suits.

 

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