GE Governance


We’ve been waiting and waiting for the promised March appearance of the ‘review’ of the Local Law. Of particular interest will be: the fiddling with the ‘organised sport’ clause and the much awaited euphemistically called ‘tree register’ controls. More importantly we envisage that the meeting procedures aspects of the current anti-democratic law will largely remain untouched and buried in the publicity that will surround other aspects. In other words absolutely no intention of:

  • Introducing a Notice of Motion
  • Introducing a Dissent From Chair
  • Introducing a Rescission Clause

If our suspicions prove correct, then it will be most interesting to hear the arguments of Pilling who is on record as supporting a Notice of Motion and some of the other councillors. Residents should also be prepared to highlight this ‘oversight’ in their submissions.

By way of contrast once again, here is what Kingston Council is contemplating for their Local Law Amendments for the above categories (UPLOADED HERE). We remind readers once again that Glen Eira is the ONLY COUNCIL IN THE STATE OF VICTORIA that does not have a notice of motion enshrined in its local law.

On the 20th May (ie tomorrow) a Planning Panel hearing will be held regarding Amendment C80. To refresh people’s memory, this concerns the rezoning of part of Glen Huntly Rd PLUS an application for a 5 storey development consisting of up to 62 units!

When this first came up before council in 2011, councillors voted unanimously to seek authorisation from the Minister to exhibit – even though Esakoff proclaimed some ‘concerns’ over the application part of the amendment. Then on December 18th 2012, following the Minister’s approval, and after much argey-bargey in council, this resolution was passed unanimously

Crs Lipshutz/Esakoff

1. That Council request the Minister for Planning to refer Amendment C80 to an Independent Panel to consider the submissions, but limited to the rezoning application.

2. Advise the Minister and the Independent Panel that Council has abandoned planning permit application GE/PP-24474/2012.

So what is Monday all about? Here’s the Department’s blurb on what this Panel Hearing is about (taken from the DPCD’s website) –

c80

Given the history of C87 where residents were literally duped, mislead, and deceived we have little faith that the fate of the C80 will be any different. With the C87, Lipshutz and Hyams in particular were at great pains to tell residents that they could forward their objections and recommendations and that the Panel would consider them. However, when it came to the Panel Hearing it turned out that the TERMS OF REFERENCE had been set and that the panel could not consider anything extraneous to these terms – for example, why other properties could not be included as part of the Significant Character Area. Our suspicion, given the notification above, is that we are probably heading down the same path – ie the Panel terms of reference stated above INCLUDE the application for the 5 storey, 62 unit development. It will therefore be most enlightening to see what and how Council’s planning department argues on this one. Will they actually carry out a Council resolution and desist with the arguments for the application, or will they simply toss their hands in the air and use the woeful excuse that the Planning Panel has the legal authority to make a decision on the application as well? Will residents be screwed once again? And it would be most enlightening to know if the Minister was ever notified of the existence of this resolution as stipulated?

If tomorrow’s hearing includes consideration of the application together with the rezoning of the land, then residents have once again been duped. Far more important is the question as to the value of any council resolutions and whether these councillors really know what they are doing.

 

 

Tuesday night’s agenda is definitely geared towards a ‘feel good’ session. We have the Arts & Culture strategy, the Disability strategy and finally the report on River Red Gum maintenance in Glen Eira. Never mind of course that it doesn’t include all the trees that Sounness identified in his Request for a Report. Also, the promised and re-promised tabling of the draft Local Law for May, is still a no show. There are however a few items of interest.

COMMUNITY CONSULTATION COMMITTEE

No community reps were present. In fact, it looks like the 3 sitting reps may have been given the boot since the committee has decided to advertise via expressions of interest and to ‘inform’ current members. It will be fascinating to see if any of the current sitting members re-apply and whether they are given the nod. If not, then will they be given any plausible reason for their ‘departure’?

Delahunty has been ordained as Chairperson, but only after a split vote with Hyams. Here’s what we’re told – Director Community Services called for nominations. Cr Esakoff nominated Cr Hyams; Cr Lobo nominated Dr Delahunty. Following acceptance of nominations a vote was held and the voting was tied. After further discussion it was agreed Councillor Mary Delahunty be appointed as Committee Chairperson, and agreed in principle that the chair would rotate to Cr Hyams after a year

If this isn’t pre-empting a council decision on who will sit on which committees, then we don’t know what is!

Also noteworthy is the ‘review’ of the Engagement Strategy and the stated intent to investigate methodology and VLGA ‘principles’. We wait with bated breath!

PLANNING ZONE REFORMS

Whereas other councils (Whitehorse, Stonnington, Bayside) keep publishing updates on their progress with the Planning Zone Reforms and the likely impact on their municipalities, all residents in Glen Eira get to know is the occasional throw away line in the Records of Assembly. For example:

Cr Okotel – can the MAV assist Councils to understand the new planning zones

Cr – Okotel – new planning zones

Workshop – new planning zones

We remind readers that these new zones come into operation on July 1st 2013 and Councils have 1 year to ‘adapt’. Within this year other councils are completing or undertaking their Housing Strategy & Neighbourhood Reviews. Glen Eira, we fear, is quite willing to rely on its antiquated data and suspect policies. More importantly, why have residents not been provided with any information since the release of council’s response?

AMENDMENTS

We must take some credit for the following VCAT Watch item. It concerns a decision where council argued that its yet to be advertised Transition Zone Policy should be considered in the application. We took them to task for arguing for something that doesn’t exist as did the member in his decision. In Quarterly Reports we’ve been told that this amendment is ‘on hold’ until the zone reforms come in. Now we’re told – Councillors will recall that the Minister for Planning refused Council’s request for authorisation to place Amendment C90 on public exhibition.

Why we ask? Why wasn’t this information forthcoming at the time with reasons clearly explained? Why argue for this at VCAT when it is KNOWN that the amendment as it stands can’t get to first base? Why can’t residents be told the truth right from the start and, in fact, what is the truth?

PS: please also note that the tree labelled as River Red Gum Eucalyptus camaldulensis at Duncan McKinnon plus the very nice photograph (n0 6.) does not exist anymore! IT WAS CHOPPED DOWN EARLIER THIS YEAR. So much for the accuracy, comprehensiveness and full disclosure of this report!

What does ‘Report to Council’ mean, especially when part of a proposed ‘Action Plan’ that is the foundation of a Community/Council Plan? In other councils such a phrase would be self evident – ie an officer’s report tabled and discussed at an ordinary council meeting. Not in Glen Eira. Here it can mean anything and everything, including disappearing entirely and never to be heard of again.

We’ve compared the 2012/2013 Action Plan against the objectives for the coming financial year and there are indeed some strange goings on. Apart from the usual humbug of measures not having anything whatsoever to do with objectives, there are many ‘reports to council’ which never saw the light of day in a transparent and accountable fashion. Perhaps they never even landed in the hands of councillors behind those tightly closed doors? Here is just a sample and we cite verbatim:

  1. Review and update council policy ‘Exclusion of Specific Developments’ from the Residential Parking Permit Scheme to implement measures to ensure multi-dwellings provide adequate on-site car parking. MEASURE: Report a revised policy to Council.
  2. Investigate the feasibility and applicability of introducing a Development Contributions Plan. MEASURE: Report provided to Council.(We note that on June 28th 2011 this was removed from the Planning Scheme. This also applies to the ‘Transition Zone’ policy which we discover is now ‘on hold’)
  3. Council Engagement Strategy and consultation processes reviewed. MEASURE: Engagement strategy updated and posted on Council’s website. (Please note that the Engagement strategy was last looked at by council on the 11th October 2011. Not only hasn’t this been revisited since but the full policy is nowhere to be found on Council’s website. What is up there is the pathetic little ‘6 steps’ which date back to at least 2009).

There are many, many more omissions and changes that the current Community Plan does not even mention or account for. Residents should not have to scour through the fine print in order to discover what is truly happening. Nor should secrecy and the pathetic games of semantics replace transparency and good governance. When the stated outcome is ‘report provided to council’ that must mean one thing only – a full and comprehensive document that is produced in the agenda for ordinary council meetings. We repeat ourselves ad nauseum – secrecy is the opposite of good governance, transparency and accountability.

Some very, very interesting items on the agenda!

RECORDS OF ASSEMBLY

Once again it takes 3 council meetings for the Records of Assembly from early March to be placed in the public domain. A few things to note:

  • On three separate occasions there was the notation that “the CEO left the Room.” Once concerned the CEO KPIs but the other two items stated: “Compliance with the Local Government Act.” What is going on? More lawyers? More expense? More witch hunts? And why is this not recorded as a declared potential ‘conflict of interest’? Surely officers are bound to also declare any potential conflict when certain items come up and that this be accurately reported in the minutes?
  • On the Centre of the Racecourse, we get this:

Advised that the invitation to the Mayor of Glen Eira to give a speech on the opening day function for the improvements to the centre of the racecourse had been withdrawn.

Advised that Racing Victoria and not the MRC had funded the MRC’s synthetic training track in the centre of the racecourse.

Cr Hyams further advised that he and Council’s other Trustees on the Caulfield Racecourse Reserve Trust were updated on Trust matters.”

BENTLEIGH DEVELOPMENT

Another recommendation to allow 3 storey development, even though the original permit was for 5 dwellings (2×2 bedrooms and 3×3 bedrooms), but this has now doubled to 10 as well as ALL being 2 bedroom! So much for ‘encouraging’ diversity! Notification also leaves a lot to desire – 5 properties notified, 8 notices sent and 47 objections!

 

CAULFIELD PARK CAFÉ

Back to the drawing boards on this one – or merely the typical council ploy of delaying expenditure until the place is so run down that the argument invariably becomes – demolish and build a café?

QUARTERLY REPORTING

We remind readers that a public question was asked at the council meeting of February 6th, 2013. It read:

“Currently there is no public reporting of the results of DPC meetings which do not involve appeals to VCAT. In the interests of transparency and full accountability will councillors ensure that the results of all DPC meetings, including property address, planning proposal, and decision, are included in every Ordinary Council Meeting Agenda and Minutes?” (Minutes of Feb 6th 2013)

Council’s response, included in part the following: “The Quarterly Services Report for 31 March 2013 will contain information on decisions by Resolution and by the Delegated Planning Committee according to number of dwellings, number of storeys and number of objections.”

It is clear that the gulf between what is stated and what is done are miles apart. The Quarterly Report DOES NOT include ‘information on decisions by Resolution and by the Delegated Planning Committee’. All it does is present data on those applications which end up at VCAT. Hence, the community still has no idea of how many applications are granted by DPC, their nature, nor the refusal in a format that is clear, accessible, and comprehensive! So much for transparency and accountability.

FINANCIAL REPORT

  • Not a single word this time about ‘liquidated damages’. Compared to the tedious repetition of the past months this might be seen as an ‘improvement’.
  • The delaying of various projects (some until 2014/15 budget) – regrassing of ovals, etc.

A very recent VCAT decision highlights once again how residents are personae non gratis when it comes to this council’s planning department and the sycophantic councillors who allow Newton and Akehurst to literally do as they please. Here’s a little bit of history.

On the 30th August 2011 councillors voted unanimously to pass the following motion – “Seeks authorisation from the Minister for Planning to prepare and exhibit Amendment C90 which proposes to alter the Housing Diversity Area Policy and Urban Village Policy to include prescriptive guidance for development at the interface of Housing Diversity and Minimal Change areas”.

Nearly a year later we find out in the fine print of the Quarterly Reports that HERE IS A COUNCIL RESOLUTION THAT HAS NEVER BEEN CARRIED OUT. Nor has there been any motion to withdraw, rescind, put on hold, etc. The amendment has never been advertised, never had submissions called and been allowed to disappear into the ether. No public announcement has been made as to the reasons why officers have failed to carry out a council resolution. All that we know is that there suddenly appeared the minimalist sentence ‘Amendment will be withdrawn. The issue of transition will be addressed through the New Zones’. Who made this decision? When was it made? And how can a council resolution suddenly be overturned in secret?

That’s only half of the story because whilst countless other councils are passing amendment after amendment in the attempt to shore up as many safety precautions as possible for when the planning zone reforms come in, Glen Eira is sitting on its hands and doing bugger all. The ramifications of this inaction was evident in a recent vcat appeal and decision.

The VCAT hearing involved an application for a 3 storey building, multiple dwellings and reduced car parking. The site was Glen Huntly Rd (housing diversity/tram lines) and abutted Minimal Change. Hence the proposed amendment would have been extremely important here in protecting residential amenity. Here are the lamentable arguments put up by council and relevant extracts from the final decision. (See http://www.austlii.edu.au/au/cases/vic/VCAT/2013/381.html for the full decision)

Council advised that these setback distances were recommended in its proposed amendment C90 to manage the interface between housing diversity and minimal change areas, and as a response to Clause 22.07 to reduce the visibility of additional levels when the proposal is higher than the prevailing height of an area.

Council noted that it did not impose the minimum setback of 4 metres on the ground level as recommended in the amendment, acknowledging that there are currently out buildings in the rear yards of 6 Emma Street and 4 Lonsdale Street. Conceding that Amendment C90 has yet been exhibited, Council still wished to pursue the desired setback as a reflection of its thinking of interface management.

Council has imposed permit conditions to require the first and second floor to be further recessed to manage the change from a housing diversity area to a minimal change area, as recommended by its Amendment C90, which will result in the loss of dwellings.

As Mr. Bissett pointed out (for developer), Amendment C90 is not a seriously entertained planning proposal. It has not been on exhibition and it is premature to implement the setbacks recommended in this amendment. The approach should be one of the particular set of circumstances and the context of the site: that is whether the proposed setbacks of the various floors an acceptable interface with.6 Emma Street and 4 Lonsdale Street.

Given all this, questions have to be asked:

  1. Why has a council resolution not been carried out?
  2. Who made the decision to withdraw or abandon? When was it made? and most importantly – WHY was it made?
  3. What is the real agenda behind all this?
  4. Why are councillors allowing employees to rule the roost?
  5. Why aren’t residents afforded the full protection as originally intended?
  6. Why after two years has nothing happened? What aren’t residents being told?
  7. Why didn’t this development come to a full council meeting in the first place? What is the precise criteria that determines whether an application remains in the hands of the hired help?
  8. When will councillors start exercising their mandated duties and INSIST that proper transparency and governance occurs in this council?
  9. When will councillors finally get off their backsides and insist that ALL of the outcomes of the 2010 Planning Scheme Review are carried out. 3 years of deferment, inaction, and silence is not good enough.
  10. When will they stop being accomplices to the continued failure of good governance in Glen Eira?

Item 9.1 of last Tuesday night’s agenda concerned the amended permit application for a Tavern in Centre Road. Please note:

  • We are not questioning the right of anyone to submit an application
  • We are not questioning the right of any commercial enterprise to grow its business

What we are questioning is the woeful decision making capacity of this planning department and councillors; the continued shonky reports that fail to come up under scrutiny and finally the clear bias evident in the report. We are also highly critical of the inconsistency trotted out by Lipshutz and some others.

In July 2011 (that is LESS THAN 2 YEARS AGO) Lipshutz and Hyams moved the motion to accept the conversion of a ‘café’ to a ‘tavern’ that extended the hours of opening, waived car parking, and included a liquor license for footpath trading. The motion was carried unanimously. At the time objectors also claimed that the premises had been operating ‘without a permit’. Now there’s another application to extend existing hours to 3am, include live music and increase seating from 24 to 64 plus an increase of staff. All well and good, EXCEPT that the current officer’s report just happens to state – “The site context has not changed significantly from the time the previous approval was granted in that the residential properties to the north are still separated from the subject site by an Australia Post dispatch facility and a petrol station that is open 24 hours a day.”

In other words the surrounding environment, which has not changed, was good enough for the planning department to impose limits on numbers, hours, music and staff back in 2009, but not today when these exact some conditions persist! So, if nothing much has changed then how can something be regarded as having an adverse impact in 2011 and 21 months later suddenly be deemed as appropriate for a threefold increase in clientele, staff, and hours of operation? Did Ron Torres just happen to conveniently forget what he wrote at that time and now just regurgitates what happens to suit the decision for the go ahead?

We’ve drawn up a table that compares the officer’s report from 2011 and 2013. There’s much, much more that was in the 2011 report that has suddenly disappeared from the current version. What is repeated is merely all those points that would provide support for the current application. If that’s not ‘doctoring’ a document, then we certainly don’t know what is.

July 19th 2011 Minutes

April 9th 2013 Minutes

28 properties notified; 48 notices sent (owners and occupiers) 6 properties notified; 29 notices sent (owners and occupiers)
N/A Since then, the business has continued to grow and the restrictions on their current planning permit have become onerous.
The current approved hours of operation are considered to be low impact in terms of causing significant noise that would affect the amenity of the local area. The current approved hours of operation are considered to be relatively “low impact” in terms of potential to cause significant noise that would unreasonably affect the amenity of the local area.
The focus of this application is on the 3 additional hours Monday to Thursday (11pm closing) and the 2 additional hours on Friday and Saturday (1am next day closing). The focus of this application is on: the 3 additional hours on Monday to Thursday (closing at 1am); the 3 additional hours on Friday and Saturday (closing at 3am); the 2 additional hours on Sunday (closing at 1am); andthe associated additional live music performances.
Noise from patrons leaving after 8pm weeknights and after 11pm Friday and Saturday would potentially disrupt the amenity of local residents. MISSING
It is considered that a reasonable closing time for Monday to Thursday would be 10pm. An additional 2 hours on weeknights is unlikely to significantly increase detriment to the amenity of the nearby residential area if it is combined with conditions that limit noise levels in accordance with EPA guidelines and a requirement to limit live music to Friday, Saturday and Sunday and to prohibit the sale and consumption of liquor on the footpath. The proposed closing time for Sunday to Thursday of 1am the following day is considered excessive for a weeknight. A more reasonable closing time for weeknights (Sunday to Thursday) would be 11pm. This is a reasonable compromise to what is being sought in light of the context. An additional 1 hour on weeknights (as recommended in the appendix to this report) is unlikely to significantly increase detriment to the amenity of the nearby residential area if it is combined with current permit conditions that limit noise levels in accordance with EPA guidelines.
For Friday and Saturday nights, it is considered that a closing time of 1am the following day is likely to cause disruptive late night noise and a closing time of midnight is recommended. Additionally, live music performances on Friday, Saturday and Sunday will be required to be finished at least 1 hour before the closing time to further ensure that the impact on the nearby residential area is moderated. For Friday and Saturday nights a closing time of 3am the following day as proposed is likely to cause unreasonable disruptive noise in the early hours of the morning to local residents. A closing time of 1am is recommended as a condition in the appendix as 1 additional hour on weekends is considered reasonable and will have minimal additional amenity impacts.The current permit restricts live music
Recommended conditions will prevent live music in the rear courtyard. No dance floor will be allowed. The current permit does not allow live music performances within the rear courtyard  yet the proposal seeks to allow them between 12 noon and 7pm. This is considered reasonable as the courtyard is adjacent to commercial car parking areas which provide a buffer of over 30 metres to nearby residential land located to the north, and after 7pm the live performances will be restricted to inside the venue.
Patron numbers are proposed to increase from 24 to 64, with one additional staff member (4 in total). The increases would allow the business to fully reach its  potential and have the ability to conduct more viable private functions. The additional staff member will contribute to the efficiency and general operation of the venue. The proposed increases are considered reasonable.
The impacts on the amenity of the area from additional night time parking and traffic would be noticeable to the local residents. Council’s Transport Planning Department do not object to the proposed extension of trading hours.ANDGiven the above, the increased impacts on the amenity of the area from additional night time parking and traffic will not be unreasonable.
Council’s Transport Planners have confirmed that Centre Road can accommodate the additional parking that is likely to be generated by the use. The amount of additional parking will be kept to a small increase by applying a condition to restrict the maximum number of patrons to twenty four (24) at any one time. This figure matches the number of patron seats applied for. Staff numbers will be kept at the current level of three (3). Patron numbers are proposed to increase from 24 to 64, with one additional staff member (4 in total). The increases would allow the business to fully reach its potential and have the ability to conduct more viable private functions. The additional staff member will contribute to the efficiency and general operation of thevenue. The proposed increases are considered reasonable.
Victoria police

  • • Caulfield Police have confirmed that Roo Baa has been operating within its current liquor licence hours without significant disruption to the local area.However, concern was expressed that noise from live music might impact the nearby residential area. The Police confirmed that they can issue fines for breaches of noise restrictions.
Victoria policeCaulfield Police have confirmed that Roo Baa has been operating within its current liquor licence hours without significant disruption to the local area. Support the proposed increase in patron numbers and increased hours of operation. Support live music performances on all days subject to it finishing by 11pm

Sunday to Thursday and 1am the following day on Friday and Saturday.

No issues with live music performances being conducted in the courtyard between 12 noon and 7pm.

 The sale and consumption of alcohol in the footpath seating area should be prohibited after 9pm to minimise the effect on residents directly across the road.

 Restricting staff numbers is not beneficial to the proper running of the venue and

do not support a restriction placed on staff numbers.

So how did councillors handle all this? – especially those who were party to the original permit? Here’s what happened –

MAGEE: moved that a permit be granted for 12 months only. Delahunty seconded. Magee went on to say that ‘this gives the operator what they are wanting’ and since there have been complaints from people and ‘council has some concerns‘ the permit is only for 12 months and the applicant has to then come back and reapply. The objective is for the applicant to ‘show us’ that ‘you can adhere to this permit’ and then council would issue the extension of the permit.

DELAHUNTY: said that this motion would ‘strike a balance’ between business and community ‘wants’. Said that it’s in everyone’s best interests to have ‘private business’ in the city but ‘they must be good neighbours’   so the motion is trying to ‘strike a balance’ between these two things. Looked forward to a year down the track and that the applicants can ‘show they’ve been well behaved’.

LIPSHUTZ: at first he was going to support it but ‘I’ve changed my mind’.  He’s got emails from people complaining and that recently officers had discovered that there were more people on the premises than allowed and that ‘bands were playing’ so they ‘had breached their license‘. So, when people come and ‘seek the indulgence of council’ you have to come with ‘clean hands’ and not treat both residents and council ‘with contempt’. Magee’s motion does ‘put them on notice’ that they have to ‘do the right thing’ but ‘they shouldn’t be allowed to get away with more’. It’s only ‘when you can show you’re a good neighbour’ that you should come to council instead of ‘asking for more’.

PILLING: supports the motion. Outlined where residential and commercial properties are. The motion ‘does strike a balance’ and he thinks the times are ‘reasonable’ and a good ‘alternative’ and ‘respects the wishes of residents’.

SOUNNESS: was at the planning conference and noted that ‘there comes a point when a development has reached its capacity’ and more makes it an ‘over development’. With this application there can’t be more space since the building isn’t big enough. Thought that the development was ‘overly ambitious’ and that there had been issues about ‘management’ of the place. So even though Magee’s motion takes this ‘down the right path’ it doesn’t take it ‘far enough’.

HYAMS: said it was a ‘strange planning conference’ in that there were opposite views expressed. People from ‘500 metres away’ said they could hear the music but patrons said that they ‘go there’ so they can actually talk with each other ‘above the music’ so ‘it’s not that loud’. Said the police were happy for the extended hours and that officers on the occasions they went there ‘reported’ that the tavern was ‘conforming’ to the permit. But then Lipshutz has said that ‘on one occasion they weren’t’. So he’s ‘happy’ with the ‘sunset clause’ and that the place will be ‘monitored’ and ‘if we’re happy’ then they ‘can go ahead’. Said that at the planning conference objectors said that people were urinating outside but this was denied by applicant. So there is a need for more staff to supervise this outside.

MAGEE; said that council ‘want to see business succeed’ and for residents to ‘live in peace and quiet’. The applicant has now got 12 months to show that ‘they are good operators of the business’. The tavern is a ‘bit of an icon’ in Bentleigh and gives the area ‘its bit of uniqueness’. It’s never ‘raised its head before as a concern with me’. He had walked past there recently and all was well. Hoped that ‘the business will succeed’ and that surrounding people ‘will accept it’.

MOTION PUT AND CARRIED. VOTING AGAINST – LIPSHUTZ & SOUNNESS

COMMENT: This is not the first time that breaches of conditions have occurred on numerous permits and not the first time that nothing much has been done about it by council. In the past Lipshutz and his cohorts have seen fit to ignore such breaches and to vote in favour of the permits. All that has been said by them is that council will be ‘vigilant’ and will come down on them ‘like a ton of bricks’ if the new permits are abused. How hypocritical then of Lipshutz to now get on his high horse and say that this application should be refused because the applicants have treated council with ‘contempt’. If Lipshutz is to stand on his record then the public has a right to demand consistency.

We draw readers’ attention to his stance on the extended 1A Albany Court decision (as just one example!) which involved a synagogue that had continually breached its conditions and which the VCAT member made absolutely clear that council had done nothing to ensure compliance. See https://gleneira.wordpress.com/2012/06/05/vcat-more-council-failures/. This is not an isolated example.

How many more times will we hear about council not informing all relevant parties on VCAT hearings as in the above judgement? How many more times will some applications get up because of what can only be reasonably perceived to be clear, vested interests and despite the fact that they have treated the permit conditions with ‘contempt’? How many more times will this planning department be permitted to produce reports that are short on argument, detail, and full justification for their recommendations?

This entire application history epitomises the failures of this council to embark on any decision making that is consistent, transparent, and protects residential amenity.

For the first time ever we are repeating a post in its entirety. It’s the resolution on council’s ‘position’ on the racecourse centre. Given the sudden girding of the loins by the likes of Lipshutz and company, we thought it worthwhile to revisit the shambles that took place in April, 2011. There was no fire and brimstone then – only complicity, secrecy, and in our view, the utter sellout of residents. Now, when the deal is done and dusted, these very same councillors find their voice.

What was said 2 years ago should never be forgotten. What was NOT SAID last Tuesday night is just as important. No mention of what this council has done to ensure that the MRC abides by the various agreements – ie keeping gates open; pulling down fences; proper traffic management; ensuring the clean up of Queen’s Avenue, and so on. Utter, resounding silence on all these points. Instead the gallery witnessed nothing more than huge egos grandstanding. We have to also question whether the resolution to forward a ‘letter’ to MPs and others would have eventuated if the MRC had not embarrassed council even further with their Media Releases and interviews. If this council thought it was so important to ‘restate’ its position, then why did they not decide to write to all and sundry at the previous meeting? Was this even discussed in those secret assemblies? If so, how did the gang respond? Did they reject this idea a month ago? Our guess is that council were forced into the letter by the outcry against them! Again, everything is too late and useless!

Here’s our post from April 28th, 2011.

LIPSHUTZ: Claimed this was a ‘far reaching agreement’ which goes well beyond what was originally proposed by the MRC. Outlined and summarised the ‘agreement’. Critics will claim that council ‘ought to have been more robust’ . ‘both parties came to the negotiating table willingly’ and negotiations were robust, and ‘compromise for both sides’ resulted. Compared the previous position of the MRC and the current ‘improvements’ that the negotiating team now has, ‘last year $800,000 and now $1.8 million dollars’ for landscaping…..’As a councillor….I have to make decisions based on reality ….adopting an adversarial role’ gains nothing. ‘You can’t come to the MRC and simply make demands, they’re not going to be achieved….there has to be a compromise and this is a compromise…vote against….and you get nothing’ Some hope the government will step in and give us what we want – ‘that is not going to happen’. ‘What the government has sought from both parties is that we act reasonably…

PILLING: Agreement provides for ‘solid foundation’ for present and future improvements of ‘access, amenity and usage’ of the racecourse. Through this agreement the ‘MRC can no longer deny the community’ its share of the racecourse. Will ‘be viewed in future years as a productive beginning…our negotiating team have done a commendable job…there will need to be ongoing negotiation between both parties to ensure that all aspects of this agreement are fulfilled and delivered’ and this will mean ‘continued good will on both sides’ . Agreement is demonstration of good faith…’this approach should be encouraged’. Outlined ‘new amenities’, toilets, etc. and ‘these are all significant advances’ as are ‘fencing removal with a staggered time frame’; unrestricted access from 9.30 and ‘MRC will pay for all improvements….except for those on council land and we will share costs with them where there are boundaries’. Time line is also an ‘important aspect’ – all have been given a ‘reasonable definitive timeline’ ‘so it will happen, it’s not just open ended’. ‘To reject this agreement as some colleagues are urging would place’ at risk the good will that has been generated and the future. ‘This would be a retrograde step and a risk I’m not prepared to take’. ‘This item is not about past history, personal crusades, personalities or individual grievances’. It’s about ‘delivering tangible real benefits now’

PENHALLURIACK: Read the intended recommendation about the agreement and asked Esakoff to rule on ‘whether or not this would be in conflict with the terms of reference of the Caulfield racecourse Special Committee’ since the terms of reference for that the committee state that it is to deal with issues concerning the racecourse. ‘That would seem to fly in the face of the motion which we have now’ which is usurping its powers. Penhalluriack asked Esakoff to make a ruling.

ESAKOFF: ‘What’s your question Cr. Penhalluriack?’

PENHALLURIACK: ‘I ask you to rule’ whether this should be council decision or special committee decision.

ESAKOFF: ‘It’s on the ordinary council meeting agenda so my reading would be that it qualifies council to’ consider. Penhalluriack then questioned whether because something is on the agenda does it mean that it’s’legal’? Esakoff’s answer was ‘It’s on the agenda. We’re dealing with it tonight’. Again Penhalluriack questioned Esakoff stating that since it’s on the agenda’ that makes it legal?”. She responded ‘Yes’.

LOBO: ‘this is one of the biggest issues to come before the council …what I feel is that we are racing, we are going too fast. Perhaps we should slow down and postpone…..

FORGE: ‘it disturbs me’ that some are saying ‘we must rush into this in case we lose it’. ‘We’re just beginning….I was under the understanding that the community expected further consultation…what further input do you expect to get from the public in this regard?’ Esakoff asked to whom Forge is addressing her question. Forge responded ’to the special committee’. Esakoff then claimed that she didn’t understand the question enough to be able to answer it. Forge then quoted Lipshutz as saying that the special committee would be going back to the public. Esakoff interrupted and asked whether the question was concerning the centre of the racecourse. Forge replied that the issues were ‘intermarried’. Esakoff then stated ‘No, tonight we’re dealing with the Caufield reserve only’.

PENHALLURIACK: ‘Cr. Lipshutz would make a silk purse out of a sow’s ear, Cr Pilling, the only Green on council….

Pilling then interrupted claiming ‘personal attacks’ and told Penhalluriack to ‘speak to the issue’ and not indulge in personal attacks. Esakoff agreed with Pilling. Penhalluriack then dissented from her ruling claiming that ‘all I said was that Cr. Pilling is a member of the Green’s Party. If he finds that offensive he should resign from the party!. Esakoff then said ‘Cr Penhalluriack, we’re speaking to a motion here. We’re not having personal attacks on each other’.

PENHALLURIACK: Began by reiterating the history of the racecourse and stating that the public has been ‘excluded’ from the grant by Queen Victoria. ‘Tonight I stand ashamed to be a councillor of Glen Eira because the negotiators’…..’did a terrible job’. ‘almost everything they achieved was achieved by a letter from the MRC to Council in september last year….that was held secretive from council, all councillors I presume until it was published in the agenda for the Special Council Meeting on the 13th December last year’....’What has been achieved in my opinion is pathetic.‘ ‘Nobody will go into a public park with a big fence around it’ Most people are at work at 9.30 and instead of allowing people to enjoy a barbecue in summer they have to be out by sunset…’what’s wrong with having lighting in this particular park?’….’It will not work as a park’…’and the access is shared with horses. Sure the horses go, but they leave their shit behind and when you go into the park you can smell it’. Outlined his solutions for walking horses across the area…’It’s a deliberate move by the MRC to exclude the public because for the last 8 or ten years the public is suddenly gleaning an understanding that it’s their park’. It is not ‘the exclusive domain of the Melbourne Racing Club as they would like you to believe it is’….The MRC is a non profit organisation but ‘I’ve never known a more avaricious organisation in my life’. Spoke about the profits from pokies and compared Zagame’s payment of 8.3% in tax because it owns the land, compared to the MRC which can spend this ‘tax’ on watering the lawns in the racecourse and paying the labour. ‘We should have that money in council’. ‘You heard cr Tang earlier talking about this massive increase in rates that you’re going to be facing,…it should not be happening. That $3 million dollars…should be coming back to council’. ‘What we’ve got with this dreadful negotiation is a piece of nonsense….I can tell you that….in 24 months time the MRC will go to the government and say ‘Look we’ve wasted a million dollars on this park and nobody uses it’…..Cr. Lipshutz….has ‘caved in’ …or whoever was dealing with the MRC and it may well have been our CEO because the CEO and the planning department had a number of meetings with the MRC ….which we’re not informed about as councillors and we should be informed about it’. Reiterated that this deal came from the MRC last September and ‘we didn’t know about it….we are heading for a disaster, we have missed a golden opportunity….If the motion is lost I’m going to move that there be further’ negotiations with the MRC’. Doesn’t believe that it should be ‘discussed here’. The deal we’ve got is a waste of the paper it’s written on’. ‘Five years to pull down the fence on Queen’s Avenue. I can do it in 5 minutes’!

FORGE: attempted to raise a point about ‘Winky Pop’ and the legal advice she had received that morning.

ESAKOFF questioned relevance. Forge responded with importance of the issue and it shouldn’t be decided tonight. Esakoff responded ‘this item is going to be decided tonight’.

HYAMS: ‘this is the best we’re going to get’. Stated that if council wants more ‘negotiation’ then ‘we’ll get what the MRC originally asked for which is less than what they’ve agreed to now – if we’re lucky!’….’we can’t get more….the MRC is not prepared to give us more unless a higher power is prepared to make them give us more and the advice that we had is that that’s not going to happen....so either we want a park in the middle of the racecourse or we don’t want a park…..My understanding is that the government thinks that the negotiations have been reasonable but if we keep on procrastinating, they might change their mind’. ‘There is an element here of taking a crusade against the MRC ….so personally….PENHALLURIACK OBJECTED AT THIS POINT saying that the allusion was to himself. ESAKOFF stated – “I don’t believe your name was mentioned Cr. Penhalluriack’. Penhalluriack then asked Hyams to whom he was referring. Hyams answered ‘Not just you Cr. Penhalluriack’. Esakoff then asked Hyams to withdraw the statement. Hyams then said there is an element of ‘concern with the MRC’s past behaviour’!!!! that ‘they would rather get nothing than perceive to lose to the MRC….I think if we say no to this it is actually a loss to the community….we can look at this in a year’s time and either we’ll have a park….or we won’t and it will be our fault for saying ‘no’. It’s that simple’…..negotiators did the best job they could have done…..compromise……MRC has moved a long way…..certainly we have not got all the 7 points – that was our ambit claim….we set out our position, we didn’t get our position and now….this is what we either accept or not….that’s not to say as time goes on…..there won’t be further improvements’. The ‘MRC can’t do that on their own’ (get rid of training)….’they need somewhere to put it, and those facilities need to be found’. In regard to sport, Hyams said you can’t have sport without facilities such as change rooms,  ‘and the MRC doesn’t want to put facilities in the middle of the racecourse’. …..The question is do we want a park there or not? If we want a park vote for the motion….or keep butting our heads against the MRC for no other purpose than to make us feel good about ourselves….

ESAKOFF: negotiations when two parties get together and walk away both happy ‘a win win situation’ or a compromise on both sides.’ Negotiations are not held with one of those parties saying ‘this is what we want and unless we get it, forget it.’ The agreement will be ‘valuable’ and ‘meaningful’ to the community in terms of open space’….compared the decision making involved in this to the decision making that contestants make in game shows. ‘some take huge gambles and say ‘I came with nothing and I’m prepared to go home with nothing…in this case though it’s the community we’re playing for….we need to ask ourselves, what would the community do, what would they want. I believe they would want this win’….I don’t believe our residents would thank us if we were to say this is not enough….the risk is too great….to come home with nothing is irresponsible….I believe that this is a good outcome’.

LIPSHUTZ: ‘One thing you don’t do when you’ve been arguing for many years’ and then you talk only to say ‘hold on another three months….we were charged with negotiating…(and) each person represented the council’s position…each party has said it’s position is final and there is no more, that is the time to bring it back to the council’. Stated that Penhalluriack’s claims of avaricious MRC and their failure to pay council has ‘nothing to do with tonight’. ‘What we have tonight is an issue involving the park….all the issues that Penhalluriack has raised have been raised with the MRC….that’s what it is a compromise. Restated that there has been a major change from the past in that previously it was an ‘adversarial position’, now it’s a ‘conciliatory position’ ‘we’re working together and that is something that I think is very important’. Referred to Penhalluriack’s claims that the CEO had not informed council. ‘The CEO meets with many people during the course of the day….some have nothing to do with councillors…..to the best of my knowledge every meeting that the CEO has had with the MRC …has been brought back…I reject any issue of secrecy’. ‘….If we accept the community wins’.

MOTION PUT TO VOTE: Penhalluriack called for a division

REQUEST FOR REPORT

PENHALLURIACK: I’d like a detailed report on the meetings Andrew Newton has had with the MRC or representatives of the Trustees over the past two years. Seconded by Forge. ‘we’ve just heard’ that the CEO has reported on all meetings, ‘I don’t believe he has’, so I’d like detailed reports on what has been discussed and which hasn’t been reported back. Wanted to know what occured ‘behind our backs’.

HYAMS interjected and said that Penhalluriack should withdraw ‘that imputation’ about ‘behind our backs’. Penhalluriack said that if he’s wrong he would apologise. Esakoff asked Penhalluriack to withdraw the ‘assumption’. Penhalluriack then asked Esakoff what the assumption was that she was referring to. She repeated about meetings ‘behind our backs’ only to have Hyams interrupt again and state ‘negotiations behind our backs’. Penhalluriack insisted on the word ‘meetings’ – he withdrew negotiations and substituted ‘meetings’. Repeated again ‘behind our backs and without our knowledge’.

FORGE: ‘I can bear witness to that fact told to me by the CEO of the MRC that he had several meetings with Jeff Akehurst and the CEO’ and that councillors were not aware of that.

HYAMS claimed he had no objections to the report because if they voted against it, it would make it seem that they were trying to keep something secret.

TANG asked Penhalluriack to detail the previous report by CEO which had been approved by council

PENHALLURIACK: about 12 months ago; included some dates and some gaps

LIPSHUTZ: what were the gaps?

PENHALLURIACK: it was incomplete

MOTION CARRIED. PENHALLURIACK ASKED FOR A DIVISION

Newton later on spoke to the ‘request for a report’. We’ll comment on this in the next day or so.

Several events were unique at tonight’s council meeting.

  • Esakoff did not utter a word
  • Lobo was absent with no mention by Burke of an apology or failure to give an apology as required
  • The minutes of the CEO Contractual committee meeting minutes VOTED UPON we presume, were not included in the agenda items even as a ‘late addition’.
  • The sale of McKittrick St went through without a single reference by anyone that a potential developer was acquiring public land for a piddling $20,000 on land valued at $66,700
  • Souness and Pilling moved an amendment requesting more information on the Centenary Rd car park and loss of open space. This was defeated by all other councillors and the original recommendation accepted unanimously.
  • Racecourse item involved much chest beating. No councillor trustee declared a conflict of interest.
  • Public questions were abysmally answered as per usual.
  • Lipshutz’s inconsistency in argument is definitely worthy of a place in the Guinness Book of World Records

We will provide full commentary on the above in the days ahead.

The items set down for Tuesday night’s council meeting are truly staggering, leaving us to ponder the very serious question of : how many done deals are we looking at? How much more spin will this community tolerate? Here are the lowlights:

CENTENARY PARK PAVILION DEVELOPMENT

  • More loss of public open space
  • More loss of mature trees
  • Another $600,000 for extended car parking
  • No traffic report or any statistics to justify these actions
  • No consultation with residents – just so called ‘stakeholders’ – ie ONLY SPORTSCLUBS
  • A ball park figure of $2.68 million

centenary park

CENTRE OF RACECOURSE SPORTING FACILITIES

  • No mention of the independent consultant who was supposed to draft the report? Where is it?
  • From ‘no ball games’ the plan is now to have: 2 baseball diamonds, 5 soccer pitches, 1 footy oval, etc.
  • What secret discussions have been going on with the MRC, and Maccabi? Would council really propose something like this unless such discussions had already taken place?

Pages from April9-2013-AGENDA-2

LOCAL LAW & SPORT & RECREATION COMMITTEE MINUTES

  • Secret, closed meetings that continue with the useless navel gazing! Lipshutz promised the local law would be ready in February. There still is no Tree Register, nothing on Organised Sport, and a brief one sentence about ‘meeting procedures’. We are not privy to any of the ‘reports’.
  • Does the right hand really know what the left hand is doing? Why is the Sport & Rec committee suddenly discussing local laws? Why isn’t this done via full council meetings so that transparency is assured? When will the draft Local Law finally be ready or will it all be crammed into one meeting and thus hopefully rammed through like everything else this council does?

SELL OFF OF RESERVE

  • Is council really prepared to forego $40,000 because it might cost them $5000? Land has been valued at over $60,000 but council is willing to sell it for $20,000.
  • Is it mere coincidence that an adjacent property was sold last year and that the other neighbour is now about to acquire 130 sq metres for a song. Does he/she perhaps own the adjoining property and that we can expect an application to come in very soon for a huge development? Or are we merely being too cynical?

GESAC

More brilliant planning that has led to:

  • Another $120,000 to be spent on outfitting another ‘studio’
  • Another $125,000 spent on “better entrance and exit between the foyer and pool hall’
  • Still no word on costs for ‘liquidated damages’ and the Hansen & Yuncken legal battle

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