GE Consultation/Communication


What Council doesn’t want us to know:

Ormond has an area of 2.05 square km. Of this –

  • 2.94% is zoned Commercial (no height limits)
  • 37.33% is zoned GRZ1/2 (three storey)
  • 0.49% is zoned MUZ (no height limit)

TOTAL = 40.76% of the suburb is handed over to developers

Please remember that once public parks, and other utility sites are removed from the overall acreage – since they will not be built upon (in the forseeable future) – then this percentage leaps even higher. Thus Ormond, which represents only 5% of the area of the entire municipality is designated to carry an inequitable proportion of new developments.

 

11 Malane Street ORMOND  – dwellings at rear

35 Thompson Street ORMOND  – 2 double storeys

291 Grange Road and 4 Walsh Street ORMOND  – 3 storey, 23 dwellings

280 Grange Road ORMOND  – 3 double storeys

2 Olympia Court ORMOND  – 2 double storeys

10 Tyrone Street ORMOND  – 2 double storeys

70 Ulupna Road ORMOND  – 6 double storeys

17 Wicklow Street ORMOND  – 2 double storeys (amended permit issued)

20 Wheeler Street ORMOND  – 6 three storeys & one double storey

29 Katandra Road ORMOND  – additional level plus 9 new dwellings

11 Thompson Street ORMOND  – 2 double storeys

720 North Road ORMOND  – 2 double storeys

25 Wicklow Street ORMOND  – double storey at front, single storey at rear

13 & 15 Murray Road ORMOND  – 3 new dwellings (permit)

9 Malua Street ORMOND  – single storey at rear

15 Wild Cherry Road ORMOND  – 2 double storeys (amended permit issued)

265 Grange Road ORMOND  – 11 dwellings (amended permit issued)

11 Bewdley Street ORMOND – 2 double storeys (permit)

198 Booran Road ORMOND  – single storey at rear (refusal)

289 Grange Road ORMOND  – 3 storey, 17 dwellings (amended permit issued)

532 North Road ORMOND  – 5 storey, 10 dwellings (refusal)

600-604 North Road ORMOND  – 4 storey, 34 dwellings (permit)

34 Cadby Avenue ORMOND  – 7 double storeys (permit)

13 Lillimur Road ORMOND  – 2 double storey and 3 three storey (permit)

534-538 North Road ORMOND  – 4 storey, 20 dwellings (amended permit issued)

24-26 Cadby Avenue ORMOND  – 3 storey, 12 dwellings

23 Collins Street ORMOND  – 2 double storeys (amended permit issued)

235 Grange Road ORMOND  – 2 storey, 6 dwellings (permit)

630-632 North Road ORMOND  – 4 storey, 14 dwellings (permit)

17 Bewdley Street ORMOND  – double storey at rear (refusal)

6 Florence Street ORMOND  – 2 double storeys (amended permit issued)

1 Florence Street ORMOND  – 2 double storeys (permit)

9 Bewdley Street ORMOND  – 2 double storeys (permit)

4 Ulupna Road ORMOND  – 4 dwellings (amended permit issued)

25 Wicklow Street ORMOND  – double storey at front & single storey at rear (refusal)

722 North Road & 62 Draper Street ORMOND  – double storey at rear (permit)

30-30A Holloway Street ORMOND  – 2 double storeys (permit)

15 Wild Cherry Road ORMOND  – 2 double storeys (permit)

Some background on this suburb is necessary. Glen Huntly is the second smallest suburb in the municipality coming in at 0.89 square km. Only Gardenvale is smaller at 0.25 sq km.

The planning history of Glen Huntly and how council has handled this area is abysmal. According to the State Government this is designated as a Major Activity Centre. Council regards it as a ‘neighbourhood centre’. Thus, when applications have gone into VCAT, the judgements have always been that State legislation over-rides council views and thus the developer has been granted his permits for far more intense development. What makes this situation even worse is that the State Government granted Council $45,000 to undertake the necessary work to produce a structure plan. Council returned that money and refused to implement any structure planning or anything else that could mitigate the ongoing development in Glen Huntly. So Glen Huntly is now stuck in the ‘never-never land’ of being technically a Major Activity Centre, with no Urban Design Frameworks, no parking precinct plans and no real vision as to the future of this suburb and its shopping strip. Retailers have time and again lobbied for improvements – to little avail. But development continues unimpeded – thanks to the zones.

What is even more questionable is the way the zones have been applied. The breakdown is:

31% of this suburb is zoned as GRZ1 and GRZ2 – ie available for 3 storey development

5.39% of the suburb is zoned Commercial 1 – no height limits

0.72% is zoned – Mixed Use Development (MUZ) – no height limits

Add in the Road Zone Category which also welcomes 3 storeys along major roads and close to half of Glen Huntly is ripe for the picking and far greater development. Glen Huntly does admittedly already have large numbers of units. These are products of the 50’s and onwards and will be demolished and new ones built of far greater density and even height.

Yes, there is plenty of public transport, and an incredibly busy rail crossing. But without proper planning that actually addresses the social, environmental and economic aspects of growth, Glen Huntly will continue along the path of unsustainable development.

One perfect example of this in just one small area, is shown below. These are applications that have been decided since the zones and most have been granted permits. Those ‘refused’ by council will undoubtedly end up at VCAT.

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PS: here is an example of the point we made above – http://www.conquestea.com.au/news/2014/5/8-glen-huntly-block-sold-on-48pc-yield

UntitledCLICK TO ENLARGE

Why on earth does council even bother to put in submissions to state government reviews when they are invariably of such poor quality? Most are a few pages of self congratulation with a total lack of analysis, detail, and real contribution to the debate. And lest we forget, without endorsement via a council resolution and made public only ‘after the fact’. Frankly, council ought to be highly embarrassed in comparison to what other councils are capable of producing.

The latest effort concerns the State Government’s Plan Melbourne Refresh – a very, very important document that will have a major impact on strategic planning for Melbourne for the next 30 years. There is much in this document that should concern residents:

  • The ‘suggestion’ that middle ring suburbs should contain a 70/30 split of future housing growth
  • Notions of a 20 minute neighbourhood centre
  • Environmental sustainability
  • Changes to planning legislation, and much, much more.

So what is Glen Eira’s response to all these vital issues? Readers should note what our council, unlike countless others, fails to even mention –development contribution levies, tree protection on private and public land. We’ve uploaded the full submission HERE. Below are a few extracts and then a comparison with the views of other councils.

This is a very, very long post, but we urge readers to carefully consider the views presented below.

ON HOUSING AND THE 70/30 SPLIT

The Glen Eira Council view – It is proposed to accommodate the majority of new housing in Melbourne’s established areas, rather than in the growth areas. Glen Eira adequately accommodates population growth through its longstanding housing policies and suite of residential zones. These serve to co-locate higher densities of housing with public transport. A balance has been achieved in maintaining low scale residential areas and channelling housing into locations that can best support change. We have obtained government approval for maximum heights over all residentially zoned land where there were no limits before. Any move through Plan Melbourne 2016 to dilute the protection that Glen Eira has over its residentially zoned land will not be supported.

COMMENT

There is much in the above paragraph that needs to be challenged. For example:

  • How many residents would concur with council’s interpretation of ‘adequately accommodates population growth’ when all the complaints are about traffic mayhem, lack of public open space, lack of well designed buildings, and lack of infrastructure support.
  • What exactly does ‘higher density’ mean when neighbourhood centres such as McKinnon, Ormond, Murrumbeena, and East Bentleigh have the highest proportion of GRZ in their suburbs. Further, if public transport is the ‘key’ to locating ‘higher density’ then East Bentleigh certainly does not fit into this category.
  • What exactly does ‘locations that can best support change’ mean when council has not lifted a finger to introduce any parking precinct plans, urban design frameworks, etc. And how can certain ‘locations’ ‘support change’ when there is absolutely no preferred character statements in the planning scheme for any of the housing diversity areas?
  • Another major furphy is the claim that ‘maximum heights’ are the be all and end all of good strategic planning. And of course there is also the blatant unfounded mantra that ‘all residentially zoned’ land in Glen Eira is now better off. No mention of course of Mixed Use Zones which give a lie to the claim that all residentially zoned land now has height limits.

Thankfully other councils have taken the trouble to analyse and provide some data to support their assertions. They also oppose the introduction of the 70/30 split but at least their arguments have far greater validity, or raise concerns that are never mentioned by Glen Eira – ie neighbourhood character, heritage, employment, etc. Some examples:

BOROONDARA – Council is particularly concerned with the point around ‘low suburban density’ and “to encourage high urban densities and foster more diversity and choice in the housing sector, in closer proximity to public transport and jobs.” Many areas in Boroondara which adjoin public transport corridors consist of high quality residential streets which should be protected from intensive development, particularly apartment buildings. This includes some areas in the vicinity of train stations.

, accommodating the majority of new dwellings in established areas within walking distance of the public transport network can lead to a loss of trees and canopy cover in those areas. Therefore, any regulatory framework needs to take account of the local context and competing objectives and allow a level of discretion in managing these requirements. Further, Council questions the notion of protecting environmental and liveability assets on the urban fringe at the expense of another area’s environmental assets. This includes protecting valued tree canopy cover that reduces urban heat island effect and other valued aspects of Boroondara’s liveability.

The proposed housing target ignores the expectations which Boroondara has around the quality of new development. Importantly though, it makes broad based assumptions around the capacity of existing infrastructure in established areas such as Boroondara to support such intensification. In many instances, local development and social infrastructure already operates at or above capacity. Further, increasing development within these areas will only exacerbate the situation. Established area councils therefore require better infrastructure funding mechanisms to meet  increasing demand and renewal of infrastructure assets.

Council also refutes the claim being made in the Discussion Paper that Melbourne’s middle ring suburbs are accommodating a steadily increasing share of Melbourne’s housing growth – from 25% of building approvals in 2002 to 40% in 2014. This is on the basis of Footnote 6 in the Discussion Paper which states “This is an indicative measure of change in middle suburbs as building approvals include knock down and rebuild developments and therefore not necessarily net additional dwellings.

While knock down rebuilds distort the data, overall, new supply has increased in middle suburbs.” In other words, the Discussion Paper cannot readily point to any data which suggests that new dwelling supply in the middle suburbs has increased to a level which can justify a 70/30 target or sub-regional or municipal wide housing targets more generally. Further, the Discussion Paper notes that Melbourne 2030 aspired to a (roughly) 70/30 housing target, but (at best) Melbourne is being planned on the basis of 61% of new dwellings being located in established areas to 2051 under Victoria in Future 2015……Council does not believe the MAC or the Minister for Planning has strategically justified the imposition of a 70/30 housing target.

 

MONASH

The issues with existing infrastructure and service levels within the established suburbs of Melbourne is significant and is the major impediment to achieving the 70/30 split and ensuring the Melbourne continues to be a liveable and functional city. If the strategy is to encourage increased density within established suburbs (including parts of Monash), the need to upgrade and provide additional physical and community infrastructure needs to be given a much higher priority and be more clearly acknowledged and planned for in Plan Melbourne.

The Refresh paper identifies ‘low suburban density’ as a problem that needs to be addressed. However, it does not explain why this is a problem. In stating that this ‘problem’ will be overcome, it does not explain whether it still proposes to enable the retention of existing elements of suburban development that many within the community value – such as key elements of the existing neighbourhood character – and how the aspiration to increase the density rather than continue to expand the urban growth boundary will work with the ‘green our city’ elements of the Plan Melbourne strategy.

The Refresh Paper criticises the current aspiration in Plan Melbourne for 50% of metropolitan Melbourne being within the Neighbourhood Residential Zone because ‘applying a zone according to a percentage is an unconventional approach’., however it appears to be taking a similar approach to setting a 70/30 split for new development. Further justification should be provided to support this proposed split, which, if achieved, will lead to a significant change throughout suburban Melbourne. It is not appropriate, for instance to completely remove from any decisions around housing scale, consideration of the character of the area (built or natural / landscape character.

WHITEHORSE

Transport infrastructure has the potential to shape the built form and land use activities of our city. Many investment decisions are made based on the proximity to transport infrastructure regardless of whether it is included in a metropolitan or local planning strategy. However, simply being adjacent to a bus route should not automatically mean that development intensity can be increased. For example, the bus service may be infrequent, or there may be a sensitive environmental or neighbourhood character area nearby that warrants protection. One option is to rank bus or transport routes by frequency and quality before allowing more intensive development across the board. Council notes that it considered this sort of information when it introduced the new residential zones suite into its planning scheme, with this information balanced against environmental and neighbourhood character considerations.

Council would also like to emphasise the importance of integrating planning and building systems and a recommendation along these lines could be included in Plan Melbourne 2016 here. For example, single dwellings on a lot over 300 square metres in most instances do not require planning permission, which often results in a dwelling which is out of character with the surrounding neighbourhood. By being in the building system, Council cannot control the built form outcome on these sites. More consideration to neighbourhood character in the building system, or alternatively, consideration of single dwellings in the planning system, is needed.

MORELAND

Council does not consider increased density should occur at the expense of adversely affecting valued urban character by excessive building height, allowing sub-standard accommodation (as is occurring with some apartment developments) and on the assumption that there is adequate infrastructure in established areas to accommodate increased growth in established areas.

COMMENT

What stands out clearly from the above quotes is that Glen Eira continues with its myth about the new zones being in the ‘right locations’. Every other council comments on the fact that being close to a transport node is not necessarily the best or sole criterion for increased density – especially not if it means the destruction of heritage, neighbourhood character, and environment. But in Glen Eira we have heritage overlays smack in the middle of Residential Growth Zones because they are allegedly ‘close’ to railway stations; we have street after street of beautiful Californian bungalows and Edwardian cottages gone – ie Bent St., Bentleigh and Elliott St., Carnegie, plus countless others. And of course we have moonscaping that is allowed to go on unabated. And even with this unprecedented growth in Glen Eira, there is no attempt to re-introduce development contributions levies or a decent open space levy.

Our final post for 2015 is very apposite. It sums up:

  • The disaster that is the zones
  • The failure of council to undertake any measures to ameliorate the damage
  • The continued and unabated destruction of huge swathes of Glen Eira
  • The creation of a ‘second class citizenry’ that does not deserve open space, landscaping and on site parking
  • How out of date the current planning scheme is since it states that Glen Eira can meet its housing requirements with an average of 600 new dwellings PER YEAR!
  • The utter failure to provide quality strategic planning, and
  •  Councillors who have failed in their duty to insist on open and transparent government

What we present below are the applications that have come in from October to the end of December 2015. That is two months worth! All have yet to be decided but we anticipate that 95% at least will eventually be granted a permit. Please remember that this is only the ‘snap shot’ of one suburb! Thus in two months one small suburb of 3.8 square km is to contain the entire new housing that was mapped out in the planning scheme for an entire municipality!

Here are the applications in no particular order –

PS: we have ignored the scores and scores of applications for 2 double storeys which would bring the total up far more.

285-287 Neerim Road CARNEGIE VIC 3163 – 6 storey, 61 dwellings,

315-317 Neerim Road CARNEGIE VIC 3163 – 7 storey 26 dwellings

363R Neerim Road CARNEGIE VIC 3163 – 3 storey, 4 dwellings

14-22 Woorayl Street CARNEGIE VIC 3163 – 12 storey, 134 dwellings, amended plans put in

116-118 Grange Road CARNEGIE VIC 3163 – 31 dwellings

1 Beena Avenue CARNEGIE VIC 3163 – 5 three storey attached dwellings

10-12 Anzac Street CARNEGIE VIC 3163 – 6 double storeys

1240-1248 Glen Huntly Road CARNEGIE VIC 3163 – 6 storeys, 117 dwellings

30-32 Ames Avenue CARNEGIE VIC 3163 – 3 storey 28 dwellings

26 Ames Avenue CARNEGIE VIC 3163 – 4 double storeys

8-12 Elliott Avenue CARNEGIE VIC 3163 – 4 storeys 41 dwellings

1 Tranmere Avenue CARNEGIE VIC 3163 – 4 storey, 15 dwellings

5 Tranmere Avenue CARNEGIE VIC 3163 – 4 dwellings of three storeys each

22-28 Jersey Parade CARNEGIE VIC 3163 – 4 storey, 39 dwellings

TOTAL – 515 DWELLINGS!

The deadline for submissions to the Local Government Act Review has now passed. Glen Eira has placed its effort on its website – after the fact of course and in direct contrast to other councils who sought a formal council endorsement (via resolution) on their submissions.

Councils generally have tended to advocate for the status quo, thereby maintaining their ‘independence’ and powers to do as they like. But as per usual, very few of these other councils are as conservative and anti change as Glen Eira. Here are some quotes from Glen Eira’s submission –

On mandatory versus normative legislation – We feel that the legislation should as a general principle provide consequences for noncompliance. But in this case, where it’s a matter of more general principles, there needs to be a reliance on common sense elements – much as it currently is.

On elections and set questions for candidates – We don’t agree with the suggestion that all candidates should answer standard questions, this should be left to the discretion of each candidate. If they don’t adequately communicate with voters they will not be successful.

On banning developer donations – We don’t agree that donations should be banned, nor that certain categories of donors should be banned. Banning categories of donors could unduly favour certain types of candidates over others. Conflict of interest provisions, which would prevent councillors from voting on anything that benefits major donors, should be sufficient to cover this.

Roles of councillors and Mayor – Clarifying the role of the Mayor is a good idea but we don’t agree that this should mirror either the NSW or QLD model  – AND

We don’t believe councillors should be full time. This would dilute the pool of those able to stand. Tiering for payments is unfair. Everyone should get the same pay – it’s the same amount of work regardless of the population of the Council.

The Mayor should have a casting vote to resolve deadlocks. It should be up to Councils to determine the extent of public participation in decision-making, not legislated, beyond what is currently contained in s223.

Local laws including meeting procedure should be left to each council to determine. Indexing fines is a good idea.

On reporting and ‘efficiency’ – We oppose the suggestion to require the publication of comparative data for all services – this would be a large impost on resources that should be directed to delivering services

On conflict of interest – Where councillors have a conflict, they should be entitled to be present for the debate, but not to vote. Often, as in the case of conflicting duties, the councillor excluded may have valuable insight into the subject at hand.

By way of contrast, here are some extracts from other councils –

BAYSIDE – The discussion paper raises the practice of councils appointment of special committees to undertake a number of non-statutory, operational roles for example managing sporting pavilion hire art gallery etc. It is suggested that this model should be explored further to enable community involvement in the management of local facilities.

STONNINGTON – There should be a uniform state-wide compulsory Code of Conduct for Councillors. There should be a uniform state-wide compulsory Code of Conduct for officers.

MELBOURNE – Regardless of role, it is essential that the governance requirements of the MAV are updated to reflect current public sector best practice and to tackle some current challenges. The MAV should be subject to the same openness and transparency requirements (including freedom of information) as other public bodies established under legislation. Areas that could be covered in a new Act include:

  • employment of senior officers
  • disclosure of senior officer remuneration in its annual reports
  • management and disclosure of conflicts of interest

BOROONDARA – to address the insufficiency of comparable information about candidates. The answers to these questions be made available to voters in the form of a candidate information template in the postal ballot packs provided by the VEC and this information be made available on the VEC website. While candidates would have the right to withhold answers to some or all of the prescribed questions, all their answers (including ‘no response’) would be made available to voters.

YARRA – The current minimum standards for public exhibition and submissions to Council Planning and budgeting processes act as a barrier to the development of more meaningful consultation methodologies. By effectively reducing the time available for other forms of consultation and participatory decision-making, the exhibition process is an inhibitor rather than facilitator of community engagement

seasons-greetings2

2015 has definitely been a very mixed bag. Here is our summation –

The Positives

  • The resignation of Andrew Newton and another senior bureaucrat.
  • The fallout from the residential zones is now obvious to all and councillors are feeling the pressure
  • A far more enlightened and knowledgeable electorate on planning
  • 2016 is an election year.
  • Rate capping imposed

The Negatives

  • Further evidence in recent days of a dysfunctional and divided council
  • Major travesties of justice and continued ignoring of community – Frogmore, the MRC and C60 developments, Caulfield Park conservatory, destruction of street after street as a result of the new zones
  • Ratepayer funds spent on disseminating lies and propaganda as damage control – ie the 11 cents flyer
  • Voting cliques
  • No tree register
  • No amendments to curb overdevelopment & no review of planning scheme
  • No consistency in councillors’ arguments
  • Deplorable governance continues
  • Sub standard officer reports
  • Pavilions that continue to come in well over budget – Duncan MacKinnon for one.

We have undoubtedly ignored plenty of other events/issues that could have been included in the above. Please feel free to add your own.

Finally, thank you to all our readers and contributors and thank you again to our council for it is they who provide the multitude of fodder for our analyses. We are pretty optimistic about the future and the potential for major change and improvement. As the following says – it has started but still a long way to go before we get a fully transparent and accountable council. That in the end will depend on voters and candidates who do give a damn about residents.

2016

Here are some questions to ponder –

  • Why is so much in Glen Eira ‘secret’? – when other councils see no need for such limitations?
  • Why do councillors continually allow such ‘perversions’ to continue unabated?
  • Why does Glen Eira continually resort to bluff, bluster and frankly intimidation when it is dealing with residents?
  • Why does this council’s culture display such arrogance and disdain for its residents?

Here are some prime examples of very recent times.

  • The online planning register has suddenly been updated to include this load of deliberate, intimidating hogwash.

Availability of planning documents
The planning applications and associated plans and documents available on this website are provided solely for the purpose of the planning process as set out in the Planning and Environment Act 1987. The information must not be used for any other purpose. By entering this website you acknowledge and agree that you will only use information accessible here for the purpose of the planning process under that Act and any use or distribution of this information beyond that purpose is strictly prohibited.

Not only is there nothing in the Planning and Environment Act to substantiate these bogus ‘threats’, but the Government Spear program itself includes far more than the pathetic council register – ie name of applicant. Further, Planning Alerts is a free service that publishes applications for wider distribution.

  • Last Tuesday night’s council meeting included this public question –

“Will Council publish its submissions on Plan Melbourne Refresh and the Local Government Act Review? I also ask why council does not seek a formal resolution endorsing all submissions made to Government reviews or inquiries?” and the ‘answer’ was –

“When finalised, the submissions will be posted on Council’s website. Resolutions are sought as required.”

There is plenty amiss here. Firstly, residents will not have any idea of council’s position on these important issues until AFTER THE FACT. There is no open public discussion in chamber; no formal council resolution endorsing the submission written by officers, and hence another example of decision making behind closed doors – and we are of course assuming that councillors even get to read the draft submission! Yet, as always, such practices are allowed to continue unchallenged by councillors. No comments are required as to the ‘tone’ of the response and the arrogance implicit in it!

In stark contrast, we’ve done a very quick search of other councils who did seek formal resolutions and discussions on their submissions. Here is the list we’ve found after only a 5 minute search. All speak volumes of the culture of Glen Eira!

Plan Melbourne Refresh

Banyule

Boroondara

Brimbank

Darebin

Hobsons Bay

Maribyrnong

Melbourne

Moonee Valley

Moreland

Mornington Peninsula

Nillumbik

Stonnington

Whitehorse

Yarra

Yarra Ranges

 

Local Government Act Review

Bayside

Boroondara

Brimbank

Frankston

Monash

Moreland

Nillumbik

Northern Grampians

Port Phillip

Surf Coast

Yarra

The Victorian Government is currently undertaking a review of the Local Government Act and it has appointed a Local Government Act Review Advisory Committee to assist with the task. It has invited public submissions which close next Friday 18 December. We strongly recommend that you make a submission to the review to register your concerns and to ask that the Local Government Act be amended to ensure that Glen Eira City Council is compelled to be a far more transparent and accountable institution.

With less than a week to go before submissions close, this Council is up to its old tricks. No formal resolution endorsing a submission; no submission made public and no discussion in chamber. Needless to say this is not how other councils are doing things – Bayside, Stonnington, etc. Whatever Glen Eira is submitting has been decided behind closed doors. This is one very good reason why the Act needs reforming.

Here are some suggestions to consider:

The Local Government Act should make it mandatory that:

  • All councils have Notice of Motion
  • All councils have ‘dissent from the chair’
  • All councils adhere to regular rotation of Audit Committee membership and council committee membership
  • All councils present live broadcasts of meetings
  • All councils publish agendas and full minutes for advisory committee meetings and that these meetings be open to the public
  • All CEO positions be advertised
  • No CEO be appointed for more than 2 consecutive contracts (ie a limit of ten years)
  • Staff Code of Conduct be published
  • Key Performance Indicators for CEO and senior staff be made public
  • Minutes to include how each councillor voted
  • The provision of open, timely and evidence based public consultation on major issues, including the public work shopping of significant issues
  • Community representation on all advisory committees
  • Public questions answered by individual councillors at start of meetings if question addressed to them
  • Ensure that budgets reflect community views

We are sure you will be aware of many other instances of systemic Council failure which can and should be remedied by appropriate reform of the Local Government Act. Please do so to assist to give the necessary weight to the changes we need in Glen Eira.

Your submission can be made through the Local Government Act review website at http://www.yourcouncilyourcommunity.vic.gov.au/submission or by post to Local Government Victoria, PO Box 500, Melbourne, VIC 3000, by no later than Friday 18 December 2015. Submitting through the website requires you to log in.

Alternatively (and you may find this easiest) simply send an email to hannah.wood@dewlp.vic.gov.au and clearly mark your submission for the attention of the Local Government Act Review Advisory Committee. Note: each submission is to be released publicly unless the submitter requests that it be withheld.

 

 

In this post we will concentrate on two important aspects of council’s operations as they are depicted in the Agenda Items – (1) continued selective editing and publishing timeline of Assembly Meetings and (2) community consultation committee as a mirror of this administration’s attitude to genuine community consultation and representation.

RECORDS OF ASSEMBLY

The Local Government Act (Section 80A) stipulates that  – The Chief Executive Officer must ensure that the written record of an assembly of Councillors is, as soon as practicable

  • reported at an ordinary meeting of the Council; and
  • incorporated in the minutes of that Council

This is clearly not happening in Glen Eira. Minutes from the 27th October and from the 10th November are still to be tabled and made available. Yet, when we look at what has been published, the order is astounding and we believe quite deliberate. It is not therefore adhering to the Local Government Act but rather indulging in political machinations that attempt to keep certain items (like the guns in parks) under wraps for as long as possible. Why was the November the 4th assembly included in the minutes of the 24th November Council Meeting whilst the highly contentious 20th October meeting was only published for this agenda (15th December)? And what has happened to the missing Records of Assembly? Here are the respective council meetings and the Records of Assembly minutes published for each of these council meetings.

24/11/2015  Council Meeting

6 October

13 October

November 4th

15th December 2015 Council Meeting

20th October

17th November

24th November

Some items from these latest records deserve highlighting –

Cr Delahunty – can an update on the recent meeting of the Caulfield Racecourse Reserve Trust be given. Councillors who are Trustees gave an update to the extent they were permitted to by the Trust’s Code of Conduct.

Cr Delahunty – recent dance party at the Caulfield Racecourse.

Cr Sounness – recent dance party at the Caulfield Racecourse. Role of the Private Building Surveyor.

 

COMMUNITY CONSULTATION COMMITTEE

Quite frankly, we have to wonder why council even bothers in having this committee – apart from going through the motions and pretending that Glen Eira is so community conscious and ‘democratic’. Meeting after meeting achieves bugger all in our view. Here is the evidence to support this claim –

The committee minutes of 19th February 2015 show that a presentation was made by Iain Walker of the New Democracy Foundation. The foundation is geared towards ‘the idea of citizen juries’ and to ‘place decision making in the hands of community members’. The minutes also state that ‘discussion on selection process, structure of juries, methods used, authority given to the jury and costs occurred’ took place. The ‘Action Item’ was for officers to send Mr Walker a ‘letter of thanks’!

Now 2 meetings later we get this morphed situation –

Report on how participatory budgeting is used here and overseas and advise about any statutory obstacles which may impede implementation

A report was presented that provided an overview of how participatory budgeting is used here and overseas and the statutory issues in pursuing this approach. The report identified that the approach has been used in South America, North America, Asia, Africa, Europe, US and Canada. It has been adopted as a way of engaging citizens and ensuring that local government spending reflects the needs of local communities. Australia has developed their own particular take on participatory budgeting that seeks informed recommendations on budget decisions through the citizen jury or panel format.

Although there are no statutory limitations or requirements for the implementation of participatory budgeting process, there are some potential restrictions that need consideration in exploring application of such a model. The most pertinent include:

  • Council consists of democratically elected members who are afforded the responsibility to govern and make decisions on matters affecting their municipality and community.
  • There are substantial costs associated with implementing a quality participatory budgeting process.(New Democracy Foundation estimates $85-90,000)

Any recommendations made by a participatory budgeting process are still required to be approved by normal Council arrangements. According to the Local Government Act 1989, Councillors are the legal authority to make decisions whilst participating as a member of the Council in a formal council meeting.

Action: Further discussion participatory budgeting and options for Council to use this approach to be on agenda for the next meeting in February. Officers to contact the ‘New Democracy Foundation’ to discuss options for a participatory budget process including costs and timelines.

 

COMMENTS – There is nothing in any of the minutes to indicate that ‘participatory budgeting’ was now the focus instead of ‘citizen juries’ in general (based on the previous Iain Walker presentation. No doubt it will take another 3 or 4 meetings (ie at least a year) for anything to happen. And it would be so wonderful if instead of highlighting the presumed ‘negatives’ of an issue, the ‘positives’ were also included! But then, that is the Glen Eira way – pretend to listen, then do nothing. As we’ve previously stated – progress in this council occurs at glacial speed!

Some other examples of inexplicable tardiness follow –

Minutes of 27th May feature this gem – Discussion occurred on what Council should consult on and whether new Council policies should be subject of community consultation. The discussion was adjourned to a future meeting so that John Fien could begin. Result? This fundamental issue has now disappeared into the dustbin of history!

Minutes of 19th August 2015 include this – The committee considered that the use of social media could enhance community engagement and that an increased use of social media would be of benefit to Council. Action Item – Officers to prepare a paper setting out how other Councils use social media for consultation and how Councils approach could be enhanced.

But this current set of minutes includes the following –

Report – How other Councils use social media for consultation and how Councils approach could be enhanced –This report is being prepared by Community Relations and will be presented at the next meeting of this committee in February 2016. Thus in Glen Eira it takes at least 6 months for anything to even be initiated much less implemented.

The best however comes with this from the current minutes –

Definition of consultation and informing the community

Susan McKenna (community representative) sought clarification on Council’s definition of consultation. In the Community Engagement Strategy; consultation is described as obtaining community feedback on analysis, alternatives and/or decisions. This definition reflects the International Association for Public Participation (IAP2), Public Participation Spectrum.

Susan stated that the revised plans for the Booran Road Reservoir development are not currently on the Council website.

Action: Councillors present committed to raising these issues at a future Assembly of Councillors

Comments: SO WE’VE NOW HAD A COMMUNITY CONSULTATION COMMITTEE GOING FOR AT LEAST 3 YEARS AND THE BASICS REMAIN UNCLEAR. We also know that officer reports are tabled at these meetings but never made public. We also know that past community reps have found the process completely unsatisfactory and resented the continual doctoring of minutes or very selective inclusions. We offer our commiserations to the current crop of community reps who no doubt are trying their utmost to ensure that improvements are made but are continually stymied by a culture that sees no place for community views, much less genuine participation and god forbid ’empowerment’ for the community!

 

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