GE Service Performance


Why is it that every single major project in Glen Eira is always behind schedule and not just by a few months, but sometimes by years? Duncan McKinnon pavilion is just the latest in this history of delay, budget blowouts, and possibly another legal battle. To compound this dismal record there is always the accompanying silence and keeping residents in the dark as much as possible.

This year’s Annual Report proves our point. Buried on page 82 there is this one, solitary sentence: Construction has commenced but walls and roof are not yet complete. The builder is behind schedule due to rework on items which have not met quality standards

Quality standards? So a ten million dollar project that was initially earmarked for half that price is again the victim of poor workmanship? What should concern ratepayers is:

  • Has Council called in the legal eagles again and how much is this costing?
  • Has Council called in consultants to ‘correct’ the ‘errors’ and how much is this costing?
  • Has Maxstra (the builder) in fact walked off the job since there is now no hoardings advertising their involvement?
  • How much ‘remedial’ work has been undertaken and who is paying for this?

The most pertinent question however involves councillors and how well they have been keeping their eye on the ball. Pilling, in particular, promised much, but has delivered little. His blog on December 25th 2011 had this comment:

At the first Councillor assembly meeting in January I have requested a full update and explanation by our administration for the current situation. I acknowledge there were some delays caused by VicRoads in approving the new carpark entrances. However this should not have prevented the preparation and finalisation of the tender documents for construction being completed.

Then 16months later on April 8th 2013 we get this ‘promise’ –

Recently along with other Councillors I was provided with an on-site tour of the construction site of our current major capital project – the new pavillion at Duncan Mckinnon. This is a $9.5 million project that will deliver wonderful new modern facilities to the literally thousands of local children and families who play sport at our busiest recreational facility. There will also be a reconfiguration of the carpark to allow for safer traffic movements.

As one who competed on the track from the mid-seventies to now seeing family members participating in the netball competitions there, it is especially pleasing to see this progress.

The photos above show the construction is well advanced-with completion on track for the end of March next year and I will post regular updates

Needless to say, that is the last we have heard about Duncan McKinnon from this councillor, and in fact Council as a whole. Nothing has been mentioned in Council Meetings and the records of assembly generally are silent on the issue.

The Annual Report states that walls and roof should have been completed. Below we feature a photo we took over the weekend. The roof is nowhere to be seen and walls are barely up. In six months nothing has practically changed!

P1000178

But that’s not the end of the story. Victory Park change rooms are also well behind schedule. The ‘excuse? – The scope of works was increased to deal with poor ground conditions, requiring the works to be tendered which has delayed the delivery of the project. Works are currently in progress.

Could so much bad luck really be hounding poor old Glen Eira Council? Or are these delays partly the response to a cash flow crisis?

PS: The tender for Victory Park closed on the 17th May 2013. That’s 5 months to add two change rooms and showers. Multi-storey buildings are completed in less time!

Applications have come thick and fast for 1 or 2 shops and 50 or so residential dwellings in so called Commercial Zones and what is euphemistically called ‘mixed used zones’. Council has 20+ of these MUZ zones throughout the municipality. The objective is not really to foster commercial growth, but to allow high density residential development. Please note the following:

  • Council could have mandated height limits in such zones – they did not!
  • Council relies on ResCode for the ‘standards’. ResCode of course only applies for buildings up to 4 storeys

In the end, Council has basically said that anything goes in MUZ (where they did have the option for greater controls). Instead it’s a gilt edged invitation to please come on in and build to your heart’s content.

The first real test is an 8 storey application for Gordon Street, Elsternwick. It reads: Demolition of existing building and construction of an eight (8) storey building containing  55 dwellings and food and drink premises; reduction in statutory car parking requirement and buildings and works in a Heritage Overlay

We predict the following since there are no limits in the new planning scheme. Councillors will give the okay for 6 storeys and possibly 43 units. Some part of the argument will relate to the proposed ABC studios high rise. The developer will go to VCAT and once again VCAT will okay the application since there is nothing in the planning scheme to prevent 8 storeys and of course no parking scheme, no development contributions levy and no open space levy worth talking about. As for ‘heritage’, well we already know what Lipshutz thinks of heritage!

To glean a full understanding of the implications of such zones we’ve included a map from the department’s website that should illustrate the potential impact of the mixed use zones on neighbourhoods. For this specific example, please note:

  • All dwellings along Lydson St back onto a GRZ2 zone – hence 3 storeys hovering over their back yards whilst the MUZ zones area could be anything – 8 storeys, 10 storeys, etc.
  • With no transition zone these poor residents will be swamped
  • This example is happening throughout Glen Eira

mixed use zones

We’ve uploaded the main parts of the LIST OF ISSUES in the saga of Glen Eira City Council versus Hansen Yuncken. We make no judgement on the rights or wrongs of either party (that is for the courts and/or mediation). All we can say is that it is extremely illuminating to read the claims and counter claims and then compare this with the continual spin that was perpetrated on unsuspecting ratepayers. Lipshutz’s continual reassurances that council was ‘on top’ of things now certainly rings hollow in the face of what these documents reveal. There is more here than simple weather delays, the finding of asbestos, and changing pool tiles as we were led to believe up until November 2011. Please read and then ponder what this reveals about overall management of such a project.

COUNCIL’S CASE (uploaded here)

There are 3 main facets to Council’s claims – liquidated damages basically for late completion/handover; defective works and variations from the contract. They are also after damages and costs.

For liquidated damages Council is demanding – $1,589,000 plus another $766,000

For utility charges Council is claiming – $137,218.92

For ‘variations’ to the contract Council is claiming – $453,313.44 plus another $321,057.00

For ‘defective work’ council is claiming – $91,319.00

Council finally claims ‘loss and damages’ for $3,084,846.00

HANSEN YUNCKEN’S CASE (uploaded here)

HY deny many of the dates submitted by council as late for handover

HY ‘does not admit’ that a ‘verbal conversation’ took place regarding utility costs payable by HY and nor was the company liable to pay for these costs

On ‘defective’ claims HY denies, disputes and concedes some of these

HY counter claim for $3,001,019.60 ‘on account of variations to work under the contract’

Readers should focus on the concluding tables that HY has supplied in the 244 page document.

COMMENT

The far more vital question concerns governance. For example:

  • What have councillors been told in the past 3 years? In what form was any information provided – written, verbal, presentations?
  • What questions did councillors ask and were they answered?
  • Have any councillors ever clapped eyes on the contract?  Did any councillors ask to see and read the contract?
  • Have any councillors ever seen the List of Issues?

Answers to these questions will reveal fully how this council functions and its governance.

 

 

With typical subterfuge, secrecy, and minimalist interpretation of the Local Government Act, this group of councillors have once again let the community down big time. Andrew Newton has been reappointed for another term.

Buried in yesterday’s Age was the miniscule advertisement to this effect. Buried even deeper on council’s Public Notices section of the website is this totally non-informative announcement –

“Reappointment of Chief Executive Officer

In accordance with Section94(4) of the Local Government Act 1989, public notice is given that the Glen Eira City Council intends to put a resolution to reappoint Mr Andrew Newton as its Chief Executive Officer.

The passing of this resolution would result in the reappointment of the Chief Executive Officer without the position being advertised.”

As we’ve commented previously, no job should be for life, especially in senior management. By not advertising or even being willing to ‘test the waters’ these councillors will never know who might be capable of doing a better job. Given the turbulent history of this council (all under the stewardship of Newton), it is unbelievable in our view that no advertising of the position will occur. All residents need to demand a full and open account of the goings on from every single councillor.

 

Whilst hundreds of thousands of dollars are expended on current legal battles over GESAC, we have to ask how professional, how vigilant, how qualified, and how effective the Pools Steering Committee was in actually overseeing the whole project.

The committee was supposed to meet on a monthly basis. Not until the change in the Local Government Act when ‘assemblies’ had to be reported upon were any minutes tabled at council meetings. The first such set of minutes were dated the 29th September 2010. Since then, only 13 sets of minutes have been made public and several of these monthly meetings appear to have disappeared or simply did not take place. Hardly satisfactory when you are dealing with a $50 to $60 million dollar project. 13 meetings in 2 years on the biggest project ever undertaken is simply astounding. Yet, Lipshutz kept assuring residents how ‘on top’ of things Council was. With the current ongoing legal wrangles we can only raise an eyebrow and ask if being ‘on top’ of things should have involved heaps of more meetings and good management.

Even worse is that the Council designated Senior Project Engineer (Raj Gopalakrishnan) has never been listed as an attendee at these meetings. The supposedly regular attendees should have been – councillors (Lipshutz, Esakoff, Magee); Mark Judge (General Manager, Major Projects); Martin Snell (Major Projects Manager) and council directors such as Peter Waite and Andrew Newton.

Below is the attendance record for all of these published minutes. Hardly a convincing performance we would say, especially from Magee. Of the 13 meetings Magee was absent for 6 and didn’t make it to one site inspection. Snell also covered himself in glory by missing 5, and Judge was a no show on 3 occasions. Hardly surprising we say that Council is now in court and haggling over what went wrong with GESAC.

 

9th February 2012 – Magee absent

1st December 2011 – all present

3rd November 2011 – Snell absent

5th October 2011 – Snell absent

8th September 2011 – all present

8th August 2011 – Magee absent

7th July 2011 – Magee, Newton, Waite all absent

2nd June 2011 – Waite absent

24th March 2011 – “Magee did not attend site inspection”

25th January 2011 – Magee, Judge, Snell absent

20th December 2010 – Magee, Judge absent

27th October 2010 – Newton, Judge, Snell absent

29th September 2010 – Magee, Snell absent

 

Readers may remember that at the second last council meeting Cr Delahunty was not satisfied with an answer to a public question and asked that the question be responded to adequately either directly to the resident or via herself.   From the resident’s latest public question, it is clear that in the space of three weeks no further communication had been entered into! Below is the question and council’s ‘new’ response. Please note the implications of what is being stated, namely:

  • Glen Eira Council’s policies and/or strategies are indeed ‘flexible’ beasts, able to be changed, altered, ignored, or simply not adhered to whenever suits
  • The above may occur without full council approval
  • Decision makers on what will change and when, is left strictly in the hands of those ‘faceless’ and unaccountable administrators

Here’s the question and the response:

“The response given to my public question (24 Sep 2013), apart from being demonstrably wrong on most points, was not relevant to my question, so I am resubmitting in the hope of getting accurate information from either Councillor Delahunty (who said at the last meeting she would make inquiries), other councillors, or the administration. Earlier this year, after rows of exotic trees were planted in Marara Road Reserve, which is designated for native plantings, the council explained that the 1988 written strategy had been superseded.

1. If the 1998 strategy is superseded then where is this decision recorded, and

2. who made the decision, and

3. why was the strategy superseded, and

4. when was the strategy superseded?”

The Mayor read Council’s response. He said:

“I refer you to the answer given to your Public Question at the 24 September 2013 Council Meeting and add the following:

The 1998 Open Space Strategy has provided Council with a strategic framework to guide its approach to open space. Council has been able to implement many of its recommendations. The strategy has not been superseded.

From time to time changes and developments happen or issues come to light that create the need to change, modify or amend a specific part of a wider guiding strategy. This happened in the case of the specific matter you refer to.

The reasons for recently planting exotics in the reserve are outlined in response to your 24 September 2013 Public Question.”

No further utterance from any councillor when this was read out. We can only assume that silence is consent and that appropriate governance does not concern those sitting in chamber!

TREE REGISTER

Lipshutz moved motion not to accept Tree Register. Seconded by Okotel.

LIPSHUTZ: started by saying that this has been up at council many times and that it’s a ‘vexed’ issue and many in the community want a register for the ‘best of our best trees’. Claimed that it was ‘a very long and ardous process’ that the Local Law Committee went through in trying to determine how this could be achieved and the other major consideration was the ‘protection of property rights’ and ‘the two don’t mix’. Said that trees on public land are ‘protected’ by council but this is ‘your own land’ and you should be able to protect that ‘as you wish’. Went on to give example of someone with a significant tree and ‘if they want to develop their land’ then ‘they will not be able to do so’. There’s also the question of ‘how do you determine what is a significant tree?’. Problem is that ‘some third party’ will ‘make that decision’ and that worries him. Said that heritage advisors come along and decide that something is heritage ‘when many people think it is not heritage’ so then they ‘can’t develop can’t do what they want to do on their own land’. In his opinion when ‘you buy your land it is your land’ so you can ‘deal with it as you wish’. Gave the example again of when he bought his place and there were trees which he kept but over the years they’ve now gone. He isn’t referring to ‘moonscaping’ because what he’s on about is simply ‘people who want to develop their land’. In the end it’s a ‘toss up’ as to what people think is more important – ‘other people’s trees’ because no-one ‘really puts their own trees on the register’ or ‘property rights’. He thinks property rights are important and that’s why there is the motion.

OKOTEL: thought that council already has ‘appropriate mechanisms in place’ to stop moonscaping and removal of trees. Went through the options in the officer’s report and said that trees are ‘protected’ under ‘our current scheme’. Said that ‘we do have regulations against moonscaping’ such as the penalties. Admitted that the register was only applicable to trees on private and not public land. Said that it is ‘incumbent’ on council to look after trees that ‘are important’ on public land and that at times councillors have ‘robust discussions’ about chopping down trees in parks that are ‘dear’ to residents and that she ‘would welcome’ the community having input into those trees about whether they should be ‘retained or not’. But in relation to the motion she thought that the ‘only appropriate action’ for council was not to impinge on property rights. People themselves are ‘capable’ of looking after their own trees ‘if it is important’ to them and if they’ve got a ‘sentimental attachment to the tree’ or ‘if it is particularly beautiful’.  So in these circumstances people would ‘themselves look after’ that tree so there is ‘no need’ for the register. ‘Endorsed’ Lipshutz’s comments that ‘at the end of the day it is someone’s property’ and they should be able to do ‘what they like, of course, within limits’. Having a tree register will be ‘costly to council’ and it’s not ‘cheap to hire consultants’ to go round identifying trees, ‘prosecute people’. Rather than spending money on this she’d be in favour of using that money to plant more trees. Thought that planting trees in streets where there aren’t trees and around roundabouts would be a ‘far more useful’ use of money than a register and forcing people to ‘maintain trees that they may not want’. People should be able to make decisions about ‘what’s best for their property’ and even ‘what’s best for their tree’.

SOUNNESS: said he’s got a view of the local law and would expect that it shouldn’t be so ‘obstructive’ and ‘bureaucratic’ ‘as the current one’. Whilst the community plan recommended the ‘introduction of a local law’ he feels that ‘there was a lost opportunity’ to find out from the community what ‘kind of local law’ they are ‘amendable to’. Said that his preferred option would be to discover how the community and council can come to some resolution on how best to preserve the ‘residential landscape’. Thought that what is presented is ‘the wrong approach’ because there are ‘many ways of doing things’. As it stands there are opportunities for appeal but that would take ‘weeks, months’ and then other people would sit on the review. Said that the East West tunnel proposal has got less appeal rights than this document for a tree. ‘Recognised’ that trees are ‘an emotional matter’ and that council has got a duty as ‘custodians’ but that council ‘could be more friendly’ to residents who want trees protected. Accepted that the planning scheme provides protection and this was ‘valuable’ but there’s the need for ‘more conversations about that’. Said he’d vote against the motion and if lost then he is foreshadowing another motion – that council accepts Option B. (ie planning scheme amendment).

MAGEE: said that his view is ‘selfish’. He’s in favour of council protecting trees in parks and on nature strips but on private land that’s something that ‘belongs to myself and my family’. And from this he thinks that only he and his family have got the ‘right to decide what trees grow on our land’. Said he’s lived on his block for 27 years and it’s been cleared twice and revegetated and he is even thinking now of putting in a swimming pool, so the land will be cleared again. ‘I will fight for my right and my neighbour’s rights’ to do what they want with their land. Residents have got the right to ‘decide what tree they plant’ or ‘whether they take it away’. Went through the current ‘protections’ from the planning department. Claimed that ‘99% of those who live in Glen Eira would not deliberately destroy their gardens’. A tree register ‘is fine on council land, but not on my land’.

ESAKOFF: shouldn’t have controls on people ‘in their own gardens’ from pruning. She is ‘a firm believer’ that people ‘love’ the trees they’ve got in their gardens and they don’t remove them ‘unless there’s a valid need to do so’. Didn’t think that council has the ‘right’ to impose restrictions on what people ‘can do in their own gardens’ since there’s already enough ‘red tape and hoops for people to jump through’. Went on to say that all the complaints that she’s heard about relate to moonscaping and developers and not one about what people do in their ‘back gardens’ and there are good protections currently existing via what council already has to deal with moonscaping.  Mentioned ResCode and how this ‘removes the advantage that developers gain’. Permits also come with conditions that trees can’t be removed but this also has a ‘down side’ because years later there’s the request for a change in condition so these trees which are now ‘causing damage’ can be removed. There have to be avenues of appeal with the tree register because that would make it ‘fair’ and to remove ‘those rights of appeal would not be a fair process’. Said that ‘my position remains unchanged’ and that she is against ‘tree control in Glen Eira’.

PILLING: said there’s a ‘lot of history’ here and it’s not about ‘tree control’ but ‘tree register’. Part of community plan as well and it’s not about ‘being selfish’ as Magee stated. Said that many ‘councils have the approach’ of Option C (ie local law). Went over some of the history such as previous council’s majority vote to go ahead with register. Thought this was a ‘modest, reasonable proposal that most other councils do’. Thought that the community would readily accept this. That was already approved with the approval of the community plan but ‘what’s come back’ from the local laws committee is ‘way over the top’ and that the committee has been ‘over zealous’ . Also thought that the argument on ‘property rights’ was ‘way overstated’ since there already are many laws which restrict what property owners can do such as fences, pergolas, etc and this is ‘no different’.  Said if the motion failed then he’s also foreshadowing a motion that this go back to the local laws committee and that they ‘redraft’ a proposal on the ‘same basis’ as other permits.

LOBO: said that the vast majority of residents believe that councils only deal with ‘rates, rubbish and roads’ even though they keep saying ‘in chambers’ that councils do much more.  Thought that having a tree register is ‘a dictatorial way’ since ‘we are saying that this tree in your house cannot be touched’. Went on to extrapolate from this by saying that ‘tomorrow we will say’ that ‘this child of yours cannot get married’ and ‘this child of yours cannot leave the house’. Didn’t understand why anyone could ‘come in my yard and look at my tree’ and they could even ‘look through the toilet’. Said he was ‘against this and I agree with Cr Sounness’.

HYAMS: began by saying that if Lobo was against the register then he shouldn’t be agreeing with Sounness. Didn’t agree with Lipshutz but did agree that it’s about ‘competing considerations’ such as protecting ‘people’s property rights’ opposed to ‘protecting neighbourhood character’. Admitted that it’s ‘not quite true’ that council doesn’t interfere with ‘people’s properties’ and gave the example of the new zones where 80% of people are told that they ‘can only build 2’ units on their land. So ‘regardless of what they want to do’ this is now the situation. Same applies for heritage areas. Overall, ‘it’s a balancing act’. Current planning law is ‘about any tree on the property’ and not just ‘landscaping’, so ‘we already do that’ (ie protect what’s on private property) and ‘no one is saying we shouldn’t do that’. It’s not about ‘protecting every tree in Glen Eira’ but just those deemed ‘valuable’. Not saying ‘you can’t prune the tree’ because the local law says you can prune up to 25% of the tree ‘before it’s considered lopping’. Aim is to ‘strike a balance’ between protection of neighbourhoods and ‘letting people do what they want on their own property’ and a tree register ‘does that’.  So he’s in favour of a ‘minimal’ tree register in contrast to what other councils have.

LIPSHUTZ: said that when the local laws committee first started thinking about the issue they knew that council just wanted a ‘bare bones’ register. But with investigation they found that it was ‘not possible to do that’. Said that Sounness’ and Pilling’s argument about the East West tunnel and the lack of appeal rights is correct, but that doesn’t mean that just because this project hasn’t got enough appeal rights that ‘we shouldn’t have appeal rights here’. Said that there is a ‘whole raft of potential issues’ that have to be taken into consideration like classifying the tree in the first place. Someone who nobody knows, and perhaps nobody trusts comes out to make the decision. What happens then if someone says it’s a classified tree and someone else says it isn’t? That’s why there are appeal rights. Then the tree may be ‘knocked down’ and the owner claims it was dangerous and someone else says ‘no it wasn’t’ and that a planning permit should have been gotten to start with.  So people  have to ‘have appeal rights’. ‘The more and more we went along’ the committee found that it became ‘more and more difficult’. The real issue however is ‘whether we have the tree register at all’. If there’s a register then in his view you ‘can’t have a bare bones law’ but something that ‘deals with every eventuality’ so that in the end it ‘becomes quite complex’. ‘Do we want to dictate to our neighbours that you must have this or not’. He would guess that Glen Eira has got plenty of significant trees but if council approached the owners and said we think your tree is significant and ‘would like to put a covenant on your property’ they would be opposed. He thinks that it would be ‘some third party coming along’ and demanding that trees of neighbours be put on the register. If by chance there are owners in Glen Eira ‘who are so committed to their trees’ then ‘they are welcome to put covenants on their property’.

MOTION PUT AND VOTE WENT 4 TO 4. VOTING FOR THE MOTION NOT TO HAVE A TREE REGISTER – LIPSHUTZ, ESAKOFF, OKOTEL AND MAGEE. VOTING AGAINST MOTION – LOBO, PILLING, SOUNNESS AND HYAMS.

HYAMS: said that he was ‘surprised’ at Lobo’s vote for a tree register given that he ‘had spoken so much against the tree register’

LOBO: claimed that he had changed his mind after ‘hearing you and Michael’ – ‘that’s my prerogative’.

HYAMS: confirmed that it’s Lobo’s prerogative and that he would be voting against the motion with his casting vote.

MOTION THEREFORE LOST AND PILLING MOVED MOTION THAT THE REGISTER GO BACK TO LOCAL LAWS COMMITTEE AND ‘TONED DOWN’ AND BE ON THE BASIS OF OTHER COUNCILS. SOUNNESS SECONDED.

Both Pilling and Sounness affirmed that they had already made their views known so didn’t speak to the motion. Okotel spoke again.

OKOTEL: said that the issue now revolved around appeal rights and that in other aspects like planning there are appeal rights which are ‘exhaustive’. Said that with planning objectors have rights to make submissions to council, attend dpc or planning conferences and ultimately vcat and even further to the supreme court. Even on simple infringements people can appeal to council, then if not happy to the courts, and all of these involve ‘lengthy periods of time’ and if still unsatisfied people can go to county courts, magistrate courts and then again to supreme court. So for a minor traffic offence of $50 there is leeway to do all the above. Claimed that with the tree register appeals a court won’t ‘deal with such matters’ so there has to be something in the local law that provides that.

LIPSHUTZ: doesn’t support register but if council is going to have it then he’s in favour of 4.1 rather than 4.2. SAid the appeal rights cover all possibilities and ‘allow for representation’ which is important since not too many people know anything about trees. ‘I know nothing about trees, I should be able to have representation there’. Same for damaged trees and if you claim you didn’t damage it and that someone else did, so there ‘ought to be appeal rights’. With a ‘bare bones law’ you can’t ‘have that’ and ‘you have to have appeal rights’.

ESAKOFF: agreed with Lipshutz and that if ‘you don’t like dictatorial government’ then ‘you’ve got it in 4.2″ whereas 4.1 ‘leaves avenues of appeal’.

HYAMS: reminded people that if the motion is passed then there still isn’t a tree register but just sending it back to the local laws committee to ‘redraft’ and then ‘putting it out to public consultation’ with the ‘rest of the local law changes’. Then after this ‘consultation’ they make the decision about ‘whether there should be a classified tree register’. ‘This is the opportunity to find out what the community wants’. If they don’t ‘put it out for community consultation’ then there might be a ‘backlash’ and people saying that’s it’s an infringement on property rights. So Hyams would accept the public views. Said that he ‘wasn’t comfortable’ with either 4.1 or 4.2 because as it stands it’s ‘a bit too comprehensive’  but on the other hand comparing it to other sections of the local law because ‘it is more of an impingement on people’s rights’ than some of the other things in the local law. ‘There should be some appeal rights’ but not sure ‘where they should be’. Said that he’s not voting that ‘there be a classified tree register’ but just moving the process along and ‘to see what the community’ thinks so he will support Pilling’s motion. He also noted that he is probably speaking for Delahunty as well given her views on the subject.

PILLING: re-read the motion. Lipshutz brought up a point of order that what Pilling read out wasn’t ‘what was originally put to council’. Pilling read the motion again. Agreed with Hyams that this was another step in the process and that there would be community involvement on ‘whether they do want a tree register’ or not. This is then ‘the best way forward’.

MOTION PUT and CARRIED. LOBO ASKED FOR A DIVISION. IN FAVOUR – SOUNNESS, HYAMS, LOBO, PILLING, MAGEE. AGAINST – ESAKOFF, LIPSHUTZ, OKOTEL.

 

COMMENT

Several things need to be made 100% clear. With typical sleight of hand, Hyams and then followed by Pilling, argue that what will happen is that the community will be ‘involved’ in deciding whether they want a tree register or not. NOTHING COULD BE FURTHER FROM THE TRUTH! When the Local Laws Committee finally gets its act together and produces the draft law, then the LAW will be put out for submissions under Section 223 of the Local Government Act. This will not be a ‘consultation’ on whether or not the community wants a tree register, but what their view is of the proposed local law addressing the issue. If council was really interested in gauging community feeling on the issue then it could have done this years ago. A simple question such as ‘Are you in favour of……..’ would have sufficed. This has NEVER BEEN DONE and this process will not allow this either. This is not ‘consultation’ on the issue – it is anything but satisfactory consultation – especially when this section of the local law will be enmeshed in countless other ‘changes’ such as the organised sport, (can’t wait for that one and what happens to Frisbee!) and hopefully meeting procedures.

We also need to point out that when Lobo voted FOR the tree register the look on Hyams’ face was priceless. We can only assume that Hyams would have thought that the ‘no tree register’ gang had the motion in the bag and thus he would not be called upon to exercise his casting vote. Having basically spruiked in favour of the register, he was now beholden to vote accordingly and use his casting vote to oppose Lipshutz, Okotel and Esakoff. If planned by Lobo, then we congratulate him on his political manoeuvring!

Finally, we remind readers that in February 2013 when the Tree Register was last on the agenda, Magee voted in favour. Time can certainly do strange things to men of principle!

 

letter

A long, but important post on the Tree Register saga, so apologies. The following should be borne in mind:

  • At least ten years in the making and still no satisfactory resolution
  • Residents and councillors are totally excluded from the processes that are about to be implemented. Thus full control and decision making power resides exclusively with unnamed and unaccountable officers.
  • The suggested Tree Register has slowly morphed into only applying to private property when its original intention was to include both public and private land as enunciated in the Community Plan. Of course, no public consultation has occurred to validate this surreptitious ‘transition’.
  • Glen Eira has a Street Tree Policy, which is primarily concerned with what to plant and where.
  • Glen Eira does not have a Tree Maintenance Policy – only a Tree Removal Policy
  • Glen Eira does not have any policy whatsoever that can assure residents that trees are not the victims of greedy developers or poor maintenance.

All of the above coalesce in the again UNNAMED OFFICER’S REPORT for Tuesday. The report is largely a verbatim repetition of the document that appeared in February 2013. This time however, pretending to be ‘seeking guidance’ by proffering 4 totally skewed and misleading ‘arguments’. All are heavily weighted to achieve only one outcome – that which has already been pre-determined. We will go through each one of these spurious arguments by quoting directly from the officer’s report and then commenting.

Given around 1,200 planning applications per year, many being for residential development, it is estimated that over 200 valued existing trees are protected each year. Removal of a tree contrary to a planning permit is a breach of the Planning and Environment Act which can attract court penalties far in excess of any breach of a local law. Penalties of between $5,000 to $20,000 are relatively common.

COMMENT

Here’s some terrific bluff and bluster but what this doesn’t tell us is:

  • What protection is there against any owner who decides to CUT DOWN a tree on his property not at a subsequent planning application stage, but at the perhaps initial SUBDIVISION stage?
  • What happens if the property is landbanked for years and years, no application goes in, and then suddenly a tree is gone? Or what if one year and one day after an application has gone in, the tree is removed?
  • How many prosecutions has council actually followed through on?
  • How many fines have been issued (and paid) in the last ten years?
  • How many ‘valued’ trees  on public or private land have been added in the past ten years?
  • How many trees have been removed from public parks and streets WITHOUT a full arborist’s report?
  • How many healthy trees have been planted on streets and then removed within months in order to aid and abet the installation of a carriageway in a new development?
  • What if any notice is provided to residents about the intended removal of park and street trees – especially when this is done en masse?

The ResCode mechanism is that any tree removed within 12 months of a town planning application being lodged must be assessed as though the “removed” tree is still in place. This has proven to be somewhat of a defacto tree retention control because it has effectively removed any advantage a developer could gain from moonscaping. This means that any town planning application for medium density dwellings needs to consider existing trees/vegetation.

COMMENT

We love the first sentence for its sheer inanity! The TREE IS GONE – end of story! For a developer the risk of being prosecuted by a pro development council is minimal. Secondly, even if there was some action taken, the advantage of being able to squeeze another unit, worth maybe $400000 – $500000 onto a property compared with a paltry fine of even $20,000 is a total no brainer!

We repeat our message from an earlier post that included photograph after photograph of moonscaped properties – bereft of any vegetation including trees. Only one property still retained a palm tree in the corner of the site. All other developments resembled the Sahara Desert. And yet council has the gall to claim that it is successful in preventing rampant moonscaping!

The problem is that the Planning Scheme is designed to regulate matters which are unlikely to change over the short to medium term (eg buildings) whereas trees grow, become senescent, may become hazardous and die. Over time, the Planning Scheme will include trees which need, for safety reasons, to be removed. To reflect that in the Scheme would require a full Planning Scheme Amendment process in each case which would be cumbersome.

COMMENT

Never, but never put anything into a Planning Scheme because that becomes far too binding and gives residents the legal potential to object to council decisions. Via a Local Law, which provides no leeway for resident objections, this little obstacle is overcome!

So, after much manoeuvring we’re left with the obvious solution – proposal D which reads –

A Local Law but only over Classified Trees

This option also uses a Local Law which covers only those trees which the Council has included on a Classified Tree Register. The Register would include those trees which the Council had assessed and considered were important to protect. The owner would have the opportunity to challenge whether the tree would be included in the Register or not. Once included, a permit would be required to lop or remove the tree.

COMMENT

This represents the heart of the issue. It is officers only who will decide on what is ‘valuable’. No outside interference from residents or councillors permitted. No ‘suggestions’ for trees on public land. No objection rights for resident neighbours – only developers. Residents won’t even know when a tree will be gone. The chain saws will come out one morning and poof – gone with the wind! No notice, no explanation, no objection rights, and only profit for the developer.

Given this current state of affairs it is worth pointing out the radically different approach taken by countless other councils. Some have vegetation overlays in their planning schemes; some have opted to  include the requirement for a permit within these planning schemes. Those that have the need for permits only as part of a Local Law at least request residents to nominate trees on both public and private land and residents are given full notification and objection rights if a decision is made to cut down a tree. Many make their policies and laws applicable not only to a tree register which might consist of only 100 to 200 trees, but to any tree earmarked for removal. Here are some examples:

http://www.portphillip.vic.gov.au/tree_protection.htm

http://www.boroondara.vic.gov.au/our-city/trees/significant-treeshttp://www.kingston.vic.gov.au/Planning-and-Building/Significant-Tree-Register

http://www.bayside.vic.gov.au/environment_trees.htm

http://www.frankston.vic.gov.au/Environment/Trees/Register_of_Significant_Trees_on_Public_Land/index.aspx

http://www.yarracity.vic.gov.au/environment/trees/significant-tree-register/http://www.darebin.vic.gov.au/Files/Item_8.4_Appendix_A_-_Report_to_Council_on_17_September_2012.pdf

http://www.banyule.vic.gov.au/Council/Environment-and-Sustainabilty/Trees-and-Plants/Significant-Tree-Register

http://www.greaterdandenong.com/document/23514/trees

http://www.melbourne.vic.gov.au/Sustainability/UrbanForest/ExceptionalTrees/Pages/AssessmentInfo.aspx

http://www.mvcc.vic.gov.au/planning-and-building/long-term-planning-in-moonee-valley/significant-trees.aspx)

THE PROPOSED LOCAL LAW

We make the following observations on the draft Local Law:

  • The appeal process consists of officers and ‘independent’ arborists. No councillors of course and no need for a council resolution or public documentation to support any decision making. All is to be left in the ‘capable’ hands of administrators. There is not even the requirement that results of such appeals be placed in the public domain, or that any documentation sees the light of day. Again in stark contrast to what happens at other councils such as Bayside.

Last but definitely not least, we remind readers of the previously stated opinions of Lipshutz, and Esakoff. Okotel also voted against having a Tree Register in February. We will now see whether consistency is their strong point, since the circumstances have not changed and the anti arguments certainly have not changed. Maybe they will cut their losses and think that a minimalist Tree Register of only 50 or so trees, or even 100 trees is better than letting the public in on anything. So the question is: Will they become turncoats and vote for a register, or will they introduce some nice little pre-orchestrated amendment? Here’s what they said way back in February (from our post of the time) –

ESAKOFF: didn’t support ‘tree protection’ and that people in general ‘do appreciate the value of trees’ and that people don’t remove trees ‘without good reason’ ( such as property damage, or dangerous). Thought that people ‘should have the right of choice’ over their own property and shouldn’t have to pay to get a permit to prune, or ‘being forced’ to hire an arborist to ‘report on whether they should be allowed to prune’. Accepted that there are a ‘range of views’ and that some people would feel that ‘they are over-governed’ and to introduce a tree register ‘will only cement that view’. Existing mechanisms include town planning, so that if there is a significant tree then town planning conditions are ‘put in place to protect them’. There are also ‘large penalties’ for ‘breach of those conditions’. Other safeguards are landscape plans, 4 metre setbacks and open space requirements which means that more trees can be planted. ‘There are enough hoops to jump through’ without adding to them.

LIPSHUTZ: said this has been up to council a ‘number of times’ and council has changed its mind a few times. Doesn’t support a tree register for the reasons basically outlined by Esakoff. Said that his worry is that ‘I don’t trust the arborist’…’I don’t trust the people who make the heritage decisions’. He sees heritage advisors saying it’s heritage but ‘I see nothing heritage about it’….’it’s in the eyes of the beholder’ since there’s ‘no scientific way of saying this is heritage or this is a significant tree’. Said that laws exist. Reflected on his personal trees but ‘over the last 20 years’ they’ve gone because they were ‘ordinary specimens and they’ve been replaced’, Now he’s got ‘nicer’ and ‘better trees’….It was my choice to do that’. Doesn’t want people telling him ‘this is the way to do it’. Local laws committee has ‘investigated’ this and ‘gone a fair way down the track’. In the end it’s about ‘making a decision on your tree’. Didn’t believe it’s ‘our’ role to ‘implement this law which infringes on our rights’.

OKOTEL: talked about the expense of this and trees on private property that can’t be removed. There will be ‘ongoing costs…..increased red tape’ and ‘continuous discussion’ about what is or is not a significant tree. She thought that residents ‘are more than sensible enough to know’ what’s a good tree and ‘what’s appropriate to maintain’ and ‘to make those decisions for themselves’.

First off, a mea culpa: we have removed a previous post (first time ever!) because we were in error regarding the Booran Road Reservoir as potential public open space. Unlike council, we do freely admit when we have erred!

This post concerns the Ministerial and developer initiated Amendment that there be permitted divergence from what the Caulfield Village Incorporated Plan originally stated. Council has to now provide an ‘opinion’ on the proposal.

Our first reaction is:

  • Here we go again! No ‘development plan’ has as yet been made public, but council are quite prepared to make decisions BEFORE any detail, or real plans are released.
  • The requested changes will be on crucial issues such as height and setbacks plus ‘intrusions’ into public open space. Instead of a straight out rejection on height, all council is recommending is ”the need for a town planning permit if a development plan exceeds a height in the Incorporated Plan”. We all know what happens to applications put in by the MRC/developer!
  • Council is again up to its old tricks of citing ResCode, when they know that ResCode does not apply – especially for buildings that will be 20 storeys plus!

Below are the relevant sections – ie the changes and officer responses.

1. An ability to allow Council to allow limited intrusions into the building height such as architectural features, plant and equipment such as a lift over run. The requested intrusions are limited to no more than 2m in general but no more than 1.5m within 3m of the edge of a building.

Officer comment

Council’s new residential zones recognised that it is reasonable to allow some intrusion of plant and equipment into building heights. This request is consistent with usual town planning practice and is therefore considered reasonable. Plant and equipment typically includes air conditioning units, vents, ducts and a lift over run.

2. An ability to allow minor building works such as verandahs, balconies, eaves, down pipes, street furniture and art works to intrude into stipulated setbacks.

Officer comment

When front setbacks are stipulated in town planning, measurements are taken from the street alignment to the wall of a building. It is common for minor building intrusions to be disregarded in setback distances prescribed. In fact, Rescode specifically states that verandahs, porches, pergolas and eaves are allowable encroachments.

The extent of any intrusion into a setback is not prescribed but needs to be assessed as ancillary or minor. For example, a porch at an entrance to a building provides a sense of entrance, identity and shelter and is acceptable provided it fulfills these functions and does not detract from the purpose of the setback which is usually for landscaping purposes.The area available for development is not increased by virtue of this request.

If Council is not happy with the extent of any intrusions, it would either condition a development plan to alter or remove the intrusions or refuse the development plan. There are appeal rights to VCAT between the developer and Council over any development plan dispute.

3. Clarification that Council can approve a Development Plan with building heights exceeding heights stipulated in the Incorporated Plan. However, as described above this would trigger the need for a normal town planning process with full appeal rights for all parties including objectors. This request does not alter the current situation but removes any ambiguity.

Officer comment

This change does not have any effect on the existing planning controls. Subject to emphasising the need for a town planning permit with full appeal rights there is no objection to this change.

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